WVST MEETING JANUARY 12, 2015 MINUTES.

1. Meeting was called to order


2. Minutes approved from last meeting by Eileen and Bruce


3. We have pproximately $4000 for pool fees for the rest of the season. Should be in good shape for next year.

4. There are approximately $2900 in outstanding invoices to be looked after and we also need to collect the Hartland High School swim team fees.

5. Peter did up letter inviting high school swimmers to join our team, letter also included a schedule of the fees involved. These letters were sent to Carleton North and Woodstock High schools. Eileen suggested that we could use some of the Community Outreach funds to offset the fees.

6. We have Eileen, Ryan and Lilianna as coaches right now.
- Eileen said she will continue coaching next season but after that will either be cutting back or finished.

- We are going to need new coaches!!!!

- Carol volunteered to take the coaching course. Thank you.

- Eileen is going to get a letter out regarding the possibility of getting someone to assist with coaching a couple days a week next season.


7. Matt from Off The Wall Graphics is working on a couple of designs for our new logo for the pool area and Peter has agreed to meet with him to look over the

designs.


- The Civic Center has agreed to pay $500 towards the cost of the new logo (old one damaged during renovations) and the club will absorb anything above the $500.


8. The lawyer from Moncton sent Tony the information to get our club incorporated.The initial cost is $200 and a $60 annual fee thereafter. A motion was passed by Mark and Tony to proceed as we do need for insurance issue and protection of the club.


9. Peter got gift cards for Diane and Marta as a thank you for the timing course and assistance.

10. Peter to set up a date in April for the Swim-A-Thon, usually do on a Sunday.He will also get the web site opened and send link to everyone so they can
start collecting pledges. We are trying for a goal of $100 per swimmer in pledges.

11. Peter says the new silicone swim caps have been ordered and hopefully will have in a couple of weeks.

12. We will get a letter out to parents and swimmers concerning the upcoming meets.

- There will be a NB short course the end of January for swimmers with at least 3 "A" times.

- There is a Premier meet in February and as many swimmers as possible should attend to improve their times.

- The Marion Limpert will take place in Saint John April 25th and 26th and will be a long course meet.


13. Peter needs to call and get a new disc for HYTEK so can get set up.


14. Other topics discussed were, the timers that took the course need to work a couple of meets to get their certification. Also discussed the need for interested parents to take the officials course so we could possibly host our own meet next season.

15. Meeting was adjourned.

WVST Meeting January 12, 2015 6:30 PM (Civic Center Upstairs BR)

WVST Meeting January 12, 2015 6:30 PM (Civic Center Upstairs BR)

1. Call meeting to order.
2. Review and approve minutes from last meeting
3. Review Financial Results
4. Review outstanding bills and adjusted fees for swimmers
5. Update on Carleton North, Woodstock and Hartland High School Swim Team Letter.
6. Coaching Update from Eileen
7. Update on team logo that will go in new lobby
8. Update on incorporation from Tony
9. Gift Cards
10. Update on SwimaThon
11. Update on Cap order
12. Letter to parents concerning upcoming events
13. HYTEK
14. Other topics?
15. Adjournment