In attendance: Denise O'brien, Sharon Hamilton, Steven Gartley, Kylie Gartley, Eileen Saunders, Randy McDougall, Todd Saunders, Shelley Palmer, Eric Rowley, Tony Crann, Mark Gaddas, Marie Gaddasm Alison Tompkins
1) Several of the Coached indicated they would look at going the High Five Sport Workshop on September 29, 2012. Tony will confirm the time and the attendance with Kent Kuhn
2) The meet list was discussed with the group Randy and Eileen will prepare a list of the recommended meets for the swimmers now until Christmas by the end of the week
3) Fee schedule reviewed and approved for the new year with just $2.00 Swim Canada increase
4) The Meet Manager and Team Manager programs where discussed and will be upgraded to the latest versions
5) Discussed the $1500 grant the club received and the Carleton North Grant
6) There is a discussion about the issue with the Swim a thin receipts. Tony will call Pat Ketterling from swim NB and find out what the issue is. This needs to be resolved as soon as possible.
7) We discussed updating the record boards Randy and Tony will both get a quote on the updating without having to change the magnets it should be alot cheaper
8) It was decided that after registration that we will create and budget and determine how much find raising we need to do. We will add into the budget some coach travel expenses because of the split meets and a cost share with the civic center for the lane markers. Total cost is about $3600
9) The civic center has confirmed the new schedule for the Team and same as last year with the addition of the Sunday 3:30 to 5 PM and the Wednesday night 7 to 8:30 for the beginner group
10) registration is September 19th and I asked the parents to bring there completed forms and be signed up so we can do our planning
11) Tony will send out a list of the jobs available on the board with description of duties, the existing Board members , whether they plan on re offering. Election of officers will be September 27, 2012
12) New season will start September 27, 2012 all swimmers will come in for the meeting after registration on Sept 19 we will send out the new member instructions.
13) Discussed the high school swim Team Randy will poll the swimmers later this week to confirm interest
14) Randy will get a quote on the track suits from his supplier to determine if they are cheaper. We can show and sample to the parents.
15) We will do a presentation of the Sobeys and Esso fund raisers cards with the parents at the parent meeting September 27.
16) Meeting adjourned
Monday, September 10, 2012
Tuesday, September 4, 2012
WVST Meeting Agenda September 10, 2012 6:30 Pm Civic Center
1) Correspondents from Kent Kuhn . Review the High Five Sport workshop. Review to determine if someone should attend on behalf of WVST. I have added the link to the email on our site. http://www.wvststingrays.com/index.php?p=news#b244778
2)Review the meet list for the 2012 - 2013 season
3) Approve fee schedule for the 2012-2013 season
4) Review the financials for the 2011-2012 season
5) Team Manager and Meet manager upgrades for the new season
6)Correspondents Kent Kuhn Sport Canada 2012 sport policy. Link to review email and documents http://www.wvststingrays.com/index.php?p=news#b244779
7)Update on grants applied for and received for the 2012 season
8)Discuss swim a thon receipts for the 2012-2013 season
9) Discuss the record board updates for the new season
10) Discuss fund raising for the new season
11) Review Coaching, Coach Training , and Pool schedule for the new season
12) Review registration for September 19, 2012 at 6 PM
13) Website and documents updating
14) Discuss the date for elections of officers for the new season
16) Correspondents from Kent Kuhn of Social media workshop for September 12 2012. Discuss if we should send someone. Lin attached http://www.wvststingrays.com/index.php?p=news#b244781
17)High School swim team for 2012 -2013 season
18) Correspondents Sobeys and Esso rebate cards fund raising.
Minutes August 26, 2012 6:30 Pm Civic Center
In attendance : Todd Saunders, Randy Mcdougall, Sharon Hamilton, Eileen Saunders, Tony Crann, Rhonda Tompkins, Blaine Tompkins, Denise O'Brien
1) Tony Called the meeting to order
2) Tony notes that many people where away so we would not try to do the complete agenda. We would just review some Coaching items for the new season and post pone the rest of the items for the next meeting after school starts
3) Rhonda provided a financial update. We had a deficit of about $2400 for the season and had to draw on funds form the bank account. After registration is complete and we complete will determine what is needed for fundraising for the new season. We current have a positive cash balance going into the new season. Tony also commented that because of the records board and the lobby Logo expense were about $2000 higher then normal
4) Randy gave a Coaching update. The season in lining up for three 12 week training sessions for the Senior group. The intention is to keep the same overall hours schedule. Randy indicated he would bring the senior swimmers back mid September to start some pre season dry land.
5) There is alot of interest in the beginner group and we will add back one hour Wednesday and Sunday and then alternate the other hour with split groups.
6) Tony asked all the potential new and returning Coached to get their criminal records check this needs to be done yearly. Eileen and Marie will handle the beginner group and Todd and Randy will handle the youth and Senior groups. This will have to include meet coverage for these groups that can be split across the province.
7)Randy review the meet schedule that is posted under the quick reference on the website. Randy also suggested the Team May want to go to the youth cup in Toronto in December this will be tabled at the next meeting.
8) Randy indicated that he wanted any new swimmers to the Senior Group to have a discussion with him before registration. This will include swimmers moving up and group and new swimmers.
9) It was discussed that this will be and intensive year due to the Canada Games Trails and Camps.
10 ) Meeting adjourned
1) Tony Called the meeting to order
2) Tony notes that many people where away so we would not try to do the complete agenda. We would just review some Coaching items for the new season and post pone the rest of the items for the next meeting after school starts
3) Rhonda provided a financial update. We had a deficit of about $2400 for the season and had to draw on funds form the bank account. After registration is complete and we complete will determine what is needed for fundraising for the new season. We current have a positive cash balance going into the new season. Tony also commented that because of the records board and the lobby Logo expense were about $2000 higher then normal
4) Randy gave a Coaching update. The season in lining up for three 12 week training sessions for the Senior group. The intention is to keep the same overall hours schedule. Randy indicated he would bring the senior swimmers back mid September to start some pre season dry land.
5) There is alot of interest in the beginner group and we will add back one hour Wednesday and Sunday and then alternate the other hour with split groups.
6) Tony asked all the potential new and returning Coached to get their criminal records check this needs to be done yearly. Eileen and Marie will handle the beginner group and Todd and Randy will handle the youth and Senior groups. This will have to include meet coverage for these groups that can be split across the province.
7)Randy review the meet schedule that is posted under the quick reference on the website. Randy also suggested the Team May want to go to the youth cup in Toronto in December this will be tabled at the next meeting.
8) Randy indicated that he wanted any new swimmers to the Senior Group to have a discussion with him before registration. This will include swimmers moving up and group and new swimmers.
9) It was discussed that this will be and intensive year due to the Canada Games Trails and Camps.
10 ) Meeting adjourned
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