1) Call meeting to order
2) Review the financial information
3) Correspondents from Swim NB on the CBC altletic of the week
4) Fee structure for 2011 - 2012 season.
5) Schedule for 2010 - 2011 Season
6) Meeting Planning for October 15, 2011 Invitational Meet hosted by WVST
a) Meet package
b) Officials and training
c)
7) Discussion on September fun meet
8) Swim NB fee structure for the new season
9) Discuss dry land and nutrition education for 2011 - 2012 Season
10) Update from Randy or Todd on high school proposal
11) Discuss meeting with Summer swim teams with information package on WVST and parents. Need to review with local recreation departments
12) Review the cost on the LCR board for new season
13) Discuss fundraising for the new season
14) Adjourn meeting
Sunday, July 24, 2011
Sunday, July 3, 2011
Minutes WVST AGM June 22, 2011 6:30 Pm at Civic Center
Meeting called to order by Tony Crann 6:40 PM.
In attendance were:
Randy, Shelley, Tony, Eileen, Todd, Eric, Anne, Naomi, Lynn.
1) Tony Crann allowed his name to stand as President, Rhonds Tompkins allowed her name to stand as Tressurer, Shelley Palmer allowed he name to stand as Team Manager and Naomi Sharpe allowed her name to stand as Secretary, Lynn Hempell put forward her name for Vice President, and Eric Rowley put forward his name for Officials Co-Ordinator. All where elected by aclaimation
2) There where two open position one for Fundraising organizer and the other for Media . We will discuss these postions with the new parents in the fall
3) Tony stated that we need to get an audit done on our books. Randy suggested he could call Don Oulton for his services. Randy to update It was brought to the table that we(the team) might be able to trade his services with advertising by putting his company's logo on our website and banners.
4)Tony will send out an email to inform parents that the year end party will be held at the civic center (due to weather).The food will be switched from a bbq to a pizza party (along with pot luck items).
5) There will be gifts presented to the three swimmers that will be leaving for school this fall.These will be presented at the year end party.
6)WVST agreed to host the first meet in October. Planning will need to start at the next meetingfor the early meet. This will include running some timer and other course in the fall. The meet packages for next year will need to be in by early September.Todd will take on meet manager duties, with the help of Tony.7)
7) WVST will host second meet Feb 24-26th there will be a development meet.
8) There was discussion about integrating high school swimmers into our program. Randy and Todd will prepare a proposal and send to Carleton North. Swimmers will have to pay the same prorated fees as WVST swimmers. Randy will send the propsal in to be reviewed by the Executive before submitting
9)There was a motion passed to allow Randy and Todd to proceed with the proposal. Any swimmers will have to be tested for the appropiate level and will paid prorata fees like all WVST swimmers. Motion was passed.
10) Eric suggested we offer rebates on fees for parent volunteering. This was discussed and no decisions where made at this time
11) It was agreed that at our initial season meeting the we put a push on parents to get more involved with officiating.
12) The meeting was adjourned at 8:16.
ns/secretary
In attendance were:
Randy, Shelley, Tony, Eileen, Todd, Eric, Anne, Naomi, Lynn.
1) Tony Crann allowed his name to stand as President, Rhonds Tompkins allowed her name to stand as Tressurer, Shelley Palmer allowed he name to stand as Team Manager and Naomi Sharpe allowed her name to stand as Secretary, Lynn Hempell put forward her name for Vice President, and Eric Rowley put forward his name for Officials Co-Ordinator. All where elected by aclaimation
2) There where two open position one for Fundraising organizer and the other for Media . We will discuss these postions with the new parents in the fall
3) Tony stated that we need to get an audit done on our books. Randy suggested he could call Don Oulton for his services. Randy to update It was brought to the table that we(the team) might be able to trade his services with advertising by putting his company's logo on our website and banners.
4)Tony will send out an email to inform parents that the year end party will be held at the civic center (due to weather).The food will be switched from a bbq to a pizza party (along with pot luck items).
5) There will be gifts presented to the three swimmers that will be leaving for school this fall.These will be presented at the year end party.
6)WVST agreed to host the first meet in October. Planning will need to start at the next meetingfor the early meet. This will include running some timer and other course in the fall. The meet packages for next year will need to be in by early September.Todd will take on meet manager duties, with the help of Tony.7)
7) WVST will host second meet Feb 24-26th there will be a development meet.
8) There was discussion about integrating high school swimmers into our program. Randy and Todd will prepare a proposal and send to Carleton North. Swimmers will have to pay the same prorated fees as WVST swimmers. Randy will send the propsal in to be reviewed by the Executive before submitting
9)There was a motion passed to allow Randy and Todd to proceed with the proposal. Any swimmers will have to be tested for the appropiate level and will paid prorata fees like all WVST swimmers. Motion was passed.
10) Eric suggested we offer rebates on fees for parent volunteering. This was discussed and no decisions where made at this time
11) It was agreed that at our initial season meeting the we put a push on parents to get more involved with officiating.
12) The meeting was adjourned at 8:16.
ns/secretary
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