1) Call the meeting to order
2) Any new items to add to the agenda
3) Review the financial results
4)Review the latest updates from the merchandise and the records boards
5) Planning session for the Christmas Party
6) Tony to update SNB AGM from November 26, 2011
7) Coaching update from Randy and Eileen..Including camps and other meets
8) Review on the high school results and take aways
9) Adjourn meeting
Wednesday, November 23, 2011
Minutes Nov 3, 2011 Meeting
In attendance
Tony Eileen Anna Eric Shelly Rhonda Marie
1) Rhonda reported that we made 300-400 on the meet
2) Tony updated on the records board and the merchandise order
3)It was decided that the Christmas would be at the Bowl arama on Dec 19th,. Shelley will confirm the booking. Cost is $150 and the room is free.
4) Eric suggested using and point ssystem for officials who participate
5) It was discussed that we will need to train some more level two officials for our next meet in february
6) Tony will check with Matt if we can add some stringrays to the lobby sign
Tony Eileen Anna Eric Shelly Rhonda Marie
1) Rhonda reported that we made 300-400 on the meet
2) Tony updated on the records board and the merchandise order
3)It was decided that the Christmas would be at the Bowl arama on Dec 19th,. Shelley will confirm the booking. Cost is $150 and the room is free.
4) Eric suggested using and point ssystem for officials who participate
5) It was discussed that we will need to train some more level two officials for our next meet in february
6) Tony will check with Matt if we can add some stringrays to the lobby sign
Saturday, October 22, 2011
WVST Parent/Executive Meeting November 3, 2011 6:30 Civic Center
1) Call Meeting to Order
2) Review financial results from the meet
3) Review other learning and take aways from the meet
4)Review Treasure report for new season
5) Review fund raising/partnership
6)Coaching update
7) Swim NB update
8) Merchandise order update
9) Records board update and lobby display
10) Meet entry process
11) Christmas Party Discussion
12) Adjourn meeting
2) Review financial results from the meet
3) Review other learning and take aways from the meet
4)Review Treasure report for new season
5) Review fund raising/partnership
6)Coaching update
7) Swim NB update
8) Merchandise order update
9) Records board update and lobby display
10) Meet entry process
11) Christmas Party Discussion
12) Adjourn meeting
Sunday, October 2, 2011
Minutes September 8, 2011 meeting
Meeting Held September 28th, 2011
In attendance were:
Tony, Eileen, Shelley, Randy, Naomi, Todd, Eric, Anna.
1- As the meeting was called to order Tony told the executive that Off The Wall Graphics would be making the boards with the long course,short course, and relay records. The same company will also be making a 10 foot banner.
2- Registration is on Tuesday September 13th @ 6:30.
3- Matthew will have track suits ready for swimmers to try on registration night (in preparation for ordering).
100 swim caps were ordered. Every swimmer will be given one cap. Any additional caps will be available for $10 each.
4- Visa will now be accepted at the civic center for registration fees. The ladies at the desk will be asked to send an e-mail to to the club with the swimmer's name and date they received the money.
5- Rhonda gave the team's financial update. There is $6700 in the bank and there are outstanding fees of $1700.
6- March 16th will be the date for grocery bagging.
Leslie McGuire will be heading up the fundraising events this year.
The minimum goal would be to get a couple thousand dollars.
7- The swim meet will be a one day one on October 15th.
Fees will be $38.
8- Randy passed out a written coaching overview and read it to the executive.
9- Tony updated the executive on Swim N.B. . The new governance will be voted on in November.
Tony recommended and made a motion that we(as a club) vote in favour of Swim N.B.'s governance change. All voted in favour by raising their hands.
The motion was passed.
The meeting was adjourned at 7:45.
naomi sharpe - secretary
In attendance were:
Tony, Eileen, Shelley, Randy, Naomi, Todd, Eric, Anna.
1- As the meeting was called to order Tony told the executive that Off The Wall Graphics would be making the boards with the long course,short course, and relay records. The same company will also be making a 10 foot banner.
2- Registration is on Tuesday September 13th @ 6:30.
3- Matthew will have track suits ready for swimmers to try on registration night (in preparation for ordering).
100 swim caps were ordered. Every swimmer will be given one cap. Any additional caps will be available for $10 each.
4- Visa will now be accepted at the civic center for registration fees. The ladies at the desk will be asked to send an e-mail to to the club with the swimmer's name and date they received the money.
5- Rhonda gave the team's financial update. There is $6700 in the bank and there are outstanding fees of $1700.
6- March 16th will be the date for grocery bagging.
Leslie McGuire will be heading up the fundraising events this year.
The minimum goal would be to get a couple thousand dollars.
7- The swim meet will be a one day one on October 15th.
Fees will be $38.
8- Randy passed out a written coaching overview and read it to the executive.
9- Tony updated the executive on Swim N.B. . The new governance will be voted on in November.
Tony recommended and made a motion that we(as a club) vote in favour of Swim N.B.'s governance change. All voted in favour by raising their hands.
The motion was passed.
The meeting was adjourned at 7:45.
naomi sharpe - secretary
Saturday, September 24, 2011
Agenda Season Start and Parent Meeting September 28 7:30 Pm Civic Center. Swimmer at 7.00 PM
1) Call the meeting to order
2) Registration of any anyone that has not completed the forms
2) Introduction of Executive
3) General Information Session and questions
4) Coach Update
5) WVST Meet October 15th overview
6) Adjourn meeting
2) Registration of any anyone that has not completed the forms
2) Introduction of Executive
3) General Information Session and questions
4) Coach Update
5) WVST Meet October 15th overview
6) Adjourn meeting
Sunday, August 28, 2011
WVST Meeting Sept 8, 2011 at 6:30 PM
1) Call meeting to order
2)Update on the LC record board
3) Discuss planning for registration for Sept 13, 2011
a) Who can attend
b) What we need to bring shirt track suit for sizing
c) Forms and information flyers
4) Agenda Items to cover for season start parent meeting what topics we need to cover. Review last years slides
5) Discuss the parntnership and meet fundraising
6) Meet planning for the October 15 meet
a) Food and concession area
b) Advertising
c) Meet duties
d)Sign up and who should attend
e) medals and ribbons and meet fees
f) Meet signup update
7) Cap order update
8)Coaching update for season start
9) Grant application updates
10) Correspondents SNB on Club excellence training and New Executiove Director for SNB
11) Review email approval for LCRB and Randy attednign conference email votes
12)Adjorn meeting
2)Update on the LC record board
3) Discuss planning for registration for Sept 13, 2011
a) Who can attend
b) What we need to bring shirt track suit for sizing
c) Forms and information flyers
4) Agenda Items to cover for season start parent meeting what topics we need to cover. Review last years slides
5) Discuss the parntnership and meet fundraising
6) Meet planning for the October 15 meet
a) Food and concession area
b) Advertising
c) Meet duties
d)Sign up and who should attend
e) medals and ribbons and meet fees
f) Meet signup update
7) Cap order update
8)Coaching update for season start
9) Grant application updates
10) Correspondents SNB on Club excellence training and New Executiove Director for SNB
11) Review email approval for LCRB and Randy attednign conference email votes
12)Adjorn meeting
Monday, August 15, 2011
Minutes August 3, 2011 6:30 Civic Center
In attendance:
Tony Crann, Eileen Saunders, Eric Rowley, Ann Rowley, Rhonda Tompkins, Lynn Hympell, Leslie Mcquire
1) meeting called to order by Tony Crann
2) Rhonda presented the financial statements. We are finishing the year with about $5000 in the bank.We had a good year last year on the fundraising front. The money will be used for Coach training and some technical camps for the upcoming Year.
3) Tony reviewed the CBC athletic of the week program for the fall. We will send some of our athletics in to see if they will get featured
4)The fees structure was reviewed and approved for the year. Fees will remain the same updated are posted on the website.Was agreed that for payment plans we would collect post dated checks
5)The meet practice schedule and the meet schedule where reviewed. Updated copies posted on the website
6)The early October meet was discussed. Tony will send out the information and get people to sign up for the activities. Will be critical to get all parents signed up for this two session invitational meet.
7)Discussed that we propose to have a non sanctioned fun meet at open house near the end of the season March April time frame to recruit new swimmers.
8)SNB fee structure reviewed no changes this season
9)We have a quote from sport nutritionist that will come and do session with the team in the fall. This was motioned and passed. We have someone signed up to do dry land with the beginners and some of the seniors have opted to do dry land with Jenn Rowett. No team dry land for the seniors
10)Eileen met with the Woodstock summer team and Randy with the center ville team for recruiting
11)Tony got prices on the new Long Course records board and graphic for the lobby of the civic center..Total cost $1100 approved via motion and email vote. We do expect to get sponsors or fund through NB grant that is been applied for.
12) Discussed fundraising for the new season and decided to cancel the Christmas basket allot of work and not much return. Will focus on the partnership. Swim a thon and grocery bagging. If we need to do something else after Christmas we will review after then
13) adjourned meeting
Tony Crann, Eileen Saunders, Eric Rowley, Ann Rowley, Rhonda Tompkins, Lynn Hympell, Leslie Mcquire
1) meeting called to order by Tony Crann
2) Rhonda presented the financial statements. We are finishing the year with about $5000 in the bank.We had a good year last year on the fundraising front. The money will be used for Coach training and some technical camps for the upcoming Year.
3) Tony reviewed the CBC athletic of the week program for the fall. We will send some of our athletics in to see if they will get featured
4)The fees structure was reviewed and approved for the year. Fees will remain the same updated are posted on the website.Was agreed that for payment plans we would collect post dated checks
5)The meet practice schedule and the meet schedule where reviewed. Updated copies posted on the website
6)The early October meet was discussed. Tony will send out the information and get people to sign up for the activities. Will be critical to get all parents signed up for this two session invitational meet.
7)Discussed that we propose to have a non sanctioned fun meet at open house near the end of the season March April time frame to recruit new swimmers.
8)SNB fee structure reviewed no changes this season
9)We have a quote from sport nutritionist that will come and do session with the team in the fall. This was motioned and passed. We have someone signed up to do dry land with the beginners and some of the seniors have opted to do dry land with Jenn Rowett. No team dry land for the seniors
10)Eileen met with the Woodstock summer team and Randy with the center ville team for recruiting
11)Tony got prices on the new Long Course records board and graphic for the lobby of the civic center..Total cost $1100 approved via motion and email vote. We do expect to get sponsors or fund through NB grant that is been applied for.
12) Discussed fundraising for the new season and decided to cancel the Christmas basket allot of work and not much return. Will focus on the partnership. Swim a thon and grocery bagging. If we need to do something else after Christmas we will review after then
13) adjourned meeting
Sunday, July 24, 2011
Agenda WVST Meeting August 3, 2011 6:30 PM Civic Center
1) Call meeting to order
2) Review the financial information
3) Correspondents from Swim NB on the CBC altletic of the week
4) Fee structure for 2011 - 2012 season.
5) Schedule for 2010 - 2011 Season
6) Meeting Planning for October 15, 2011 Invitational Meet hosted by WVST
a) Meet package
b) Officials and training
c)
7) Discussion on September fun meet
8) Swim NB fee structure for the new season
9) Discuss dry land and nutrition education for 2011 - 2012 Season
10) Update from Randy or Todd on high school proposal
11) Discuss meeting with Summer swim teams with information package on WVST and parents. Need to review with local recreation departments
12) Review the cost on the LCR board for new season
13) Discuss fundraising for the new season
14) Adjourn meeting
2) Review the financial information
3) Correspondents from Swim NB on the CBC altletic of the week
4) Fee structure for 2011 - 2012 season.
5) Schedule for 2010 - 2011 Season
6) Meeting Planning for October 15, 2011 Invitational Meet hosted by WVST
a) Meet package
b) Officials and training
c)
7) Discussion on September fun meet
8) Swim NB fee structure for the new season
9) Discuss dry land and nutrition education for 2011 - 2012 Season
10) Update from Randy or Todd on high school proposal
11) Discuss meeting with Summer swim teams with information package on WVST and parents. Need to review with local recreation departments
12) Review the cost on the LCR board for new season
13) Discuss fundraising for the new season
14) Adjourn meeting
Sunday, July 3, 2011
Minutes WVST AGM June 22, 2011 6:30 Pm at Civic Center
Meeting called to order by Tony Crann 6:40 PM.
In attendance were:
Randy, Shelley, Tony, Eileen, Todd, Eric, Anne, Naomi, Lynn.
1) Tony Crann allowed his name to stand as President, Rhonds Tompkins allowed her name to stand as Tressurer, Shelley Palmer allowed he name to stand as Team Manager and Naomi Sharpe allowed her name to stand as Secretary, Lynn Hempell put forward her name for Vice President, and Eric Rowley put forward his name for Officials Co-Ordinator. All where elected by aclaimation
2) There where two open position one for Fundraising organizer and the other for Media . We will discuss these postions with the new parents in the fall
3) Tony stated that we need to get an audit done on our books. Randy suggested he could call Don Oulton for his services. Randy to update It was brought to the table that we(the team) might be able to trade his services with advertising by putting his company's logo on our website and banners.
4)Tony will send out an email to inform parents that the year end party will be held at the civic center (due to weather).The food will be switched from a bbq to a pizza party (along with pot luck items).
5) There will be gifts presented to the three swimmers that will be leaving for school this fall.These will be presented at the year end party.
6)WVST agreed to host the first meet in October. Planning will need to start at the next meetingfor the early meet. This will include running some timer and other course in the fall. The meet packages for next year will need to be in by early September.Todd will take on meet manager duties, with the help of Tony.7)
7) WVST will host second meet Feb 24-26th there will be a development meet.
8) There was discussion about integrating high school swimmers into our program. Randy and Todd will prepare a proposal and send to Carleton North. Swimmers will have to pay the same prorated fees as WVST swimmers. Randy will send the propsal in to be reviewed by the Executive before submitting
9)There was a motion passed to allow Randy and Todd to proceed with the proposal. Any swimmers will have to be tested for the appropiate level and will paid prorata fees like all WVST swimmers. Motion was passed.
10) Eric suggested we offer rebates on fees for parent volunteering. This was discussed and no decisions where made at this time
11) It was agreed that at our initial season meeting the we put a push on parents to get more involved with officiating.
12) The meeting was adjourned at 8:16.
ns/secretary
In attendance were:
Randy, Shelley, Tony, Eileen, Todd, Eric, Anne, Naomi, Lynn.
1) Tony Crann allowed his name to stand as President, Rhonds Tompkins allowed her name to stand as Tressurer, Shelley Palmer allowed he name to stand as Team Manager and Naomi Sharpe allowed her name to stand as Secretary, Lynn Hempell put forward her name for Vice President, and Eric Rowley put forward his name for Officials Co-Ordinator. All where elected by aclaimation
2) There where two open position one for Fundraising organizer and the other for Media . We will discuss these postions with the new parents in the fall
3) Tony stated that we need to get an audit done on our books. Randy suggested he could call Don Oulton for his services. Randy to update It was brought to the table that we(the team) might be able to trade his services with advertising by putting his company's logo on our website and banners.
4)Tony will send out an email to inform parents that the year end party will be held at the civic center (due to weather).The food will be switched from a bbq to a pizza party (along with pot luck items).
5) There will be gifts presented to the three swimmers that will be leaving for school this fall.These will be presented at the year end party.
6)WVST agreed to host the first meet in October. Planning will need to start at the next meetingfor the early meet. This will include running some timer and other course in the fall. The meet packages for next year will need to be in by early September.Todd will take on meet manager duties, with the help of Tony.7)
7) WVST will host second meet Feb 24-26th there will be a development meet.
8) There was discussion about integrating high school swimmers into our program. Randy and Todd will prepare a proposal and send to Carleton North. Swimmers will have to pay the same prorated fees as WVST swimmers. Randy will send the propsal in to be reviewed by the Executive before submitting
9)There was a motion passed to allow Randy and Todd to proceed with the proposal. Any swimmers will have to be tested for the appropiate level and will paid prorata fees like all WVST swimmers. Motion was passed.
10) Eric suggested we offer rebates on fees for parent volunteering. This was discussed and no decisions where made at this time
11) It was agreed that at our initial season meeting the we put a push on parents to get more involved with officiating.
12) The meeting was adjourned at 8:16.
ns/secretary
Wednesday, June 22, 2011
Munutes June 6, 2011 at 6:30 PM Civic Center
In attendance : Eileen Saunders, Tony Crann, Blaine Tompkins, Rhonda Tompkins, Eric Rowley, Anna Rowley, leslie Mcguire, Craig McGuire, Shelley Palmer, Jeff Clowes, Randy Mcdougall, Iris Mcdougall, Todd Saunders
1) Reviewed and discussed various Coaching items in terms of interaction between the Coach and the swimmers. There was also a discussion around nutrition planning for coming year
2) Rhonda reviewed the financial results and we wil finish with several thousand dollars in the back for the coming year.
3)The awards and year end party was discussed and planned for June 25th
4) There was a discussion around the hogh school Team and it was decided to defered the discusion until the next meeing
5) Tony preseneted the new SNB goverance structure. Tony asked that parents review and advise their comments
6) With the new regional meet strucute WVST agreed to host two meets in the year. The firt a multi session meet in October and development meet in February
7) Tony checked with the vender and the updated records are expected in the next week
8) Tony adjourned the meeting
9) next meeting is the AGM June 22, 2011
1) Reviewed and discussed various Coaching items in terms of interaction between the Coach and the swimmers. There was also a discussion around nutrition planning for coming year
2) Rhonda reviewed the financial results and we wil finish with several thousand dollars in the back for the coming year.
3)The awards and year end party was discussed and planned for June 25th
4) There was a discussion around the hogh school Team and it was decided to defered the discusion until the next meeing
5) Tony preseneted the new SNB goverance structure. Tony asked that parents review and advise their comments
6) With the new regional meet strucute WVST agreed to host two meets in the year. The firt a multi session meet in October and development meet in February
7) Tony checked with the vender and the updated records are expected in the next week
8) Tony adjourned the meeting
9) next meeting is the AGM June 22, 2011
WVST AGM Agenda June 22, 2011 6:30 PM
1) Call meeting to order
2) Financial Update
3) Election of officiers
4) Finalize year end party and awards details
5)Quick review of meet schedule next season
6) Update on records board
7) Discussion around High School Swim Team presenatation by Randy.
8) Update on Coaching for next year and schedule for practice
9) Meet planning for Next year and schedule
10) Adjourn meeting
2) Financial Update
3) Election of officiers
4) Finalize year end party and awards details
5)Quick review of meet schedule next season
6) Update on records board
7) Discussion around High School Swim Team presenatation by Randy.
8) Update on Coaching for next year and schedule for practice
9) Meet planning for Next year and schedule
10) Adjourn meeting
Wednesday, June 1, 2011
Agenda June 6th 2011 6:30 at the Civic Center
1) Call the meeting to order
3) Coaching planning 2011-2012
4) Financial Review.
5) Year end party discussion.
6) WVST AGM Year end meeting posting in the paper and setting date. for election of officiers for next year
7)Discussion around whether WVST should sponsor integrate high school teams in to our Team to try and develop new swimmers
8) Review new SNB goverance structure proposal.
9) Meet hosting request from SNB for next season
10) Update from vender on records board
11) Adjorn meeting
3) Coaching planning 2011-2012
4) Financial Review.
5) Year end party discussion.
6) WVST AGM Year end meeting posting in the paper and setting date. for election of officiers for next year
7)Discussion around whether WVST should sponsor integrate high school teams in to our Team to try and develop new swimmers
8) Review new SNB goverance structure proposal.
9) Meet hosting request from SNB for next season
10) Update from vender on records board
11) Adjorn meeting
Sunday, May 8, 2011
Minutes May 4, 2011 6:30 Pm Civic Center
In attendance were:
Tony Crann, Eileen Saunders, Rhonda Tompkins, ShelleyPalmer, Naomi Sharpe, Kim Steeves, Iris Mcdougall, Randy Mcdougall, Lesley Mcguire, Eric Rowley, Anna Rowley
1)Meeting was called to order (at 6:30 PM)
2) Corresponndents were reviewed. Tony updated on the Email received from Keith Bull on the Team records. It was discussed the issues with the records and the actions takend to fix them The updated records list has been send to Off the Wall Graphics for the updating of the tiles. It was decided the the board should only contain Short Course Records not converted times. It was decided over the summer that the Team would support the addition of Long Course records. Tony will get a price to update the board and bring it back to the Executive for review
.
3)Rhonda updated that we are in good financial shape. We still owe for May and June pool expenses as well as the swim-a-thon time slot charges. Currently have $9,000 in the bank with some fees outstanding. We expect to finish the year with a strong balance
4)Eric talked about his thoughts about the FAST swim t-shirts and the "negative effects" of what they had printed on them as well as the "ill timing" of when the team wore them. Eric felt that if taken the way many apparently took them..this was in poor taste and showed a lack of good sportsmanship.
Shelley added that the meet itself(at least at one time) was called 'The Mary Ann Limpert Team Champs'. If that were the case..then there was likely no ill will intended. Eric was under the understanding that the event was actually called 'The Mary Ann Limpert Team Championship'.
Tony agreed to Contact fast and understand their intentions with the Tee Shirts. Tony felt as well that it was just meant as a Team buildning Exercise.
Update Tony talked to SNB rep Michelle Reid at Fast Friday May 6. She indicated that it was just a Team Building exercise by there equipment Manager. Tony advised Eric on that discussio
5) Randy also voiced concern about the over aged swimmers(ie:25+)at meets. Randy suggested it is ok for members of this age to swim but not in the finals. Tony agreed to informally review this issue as his next SNB Executive meeting and determine the appropiate way to review this concern
Update Tony discussed the matter with David Frise President of SNB Thursday May 5th. It was decided that David will setup a call with myself , Marta Beleshe Head Coach SNB to review the apporpiate course of action
6)Tony made a complaint to the Civic Center about the lane markers and starting blocks being left on the pool deck(left to be potentially broken and/or tripped upon).
Tom Sproul just replaced Kelly and will be dealing with this.
7) Tony asked if someone could organize the swimming/potluck party and other related items for June 5th between 5-7pm. Rhonda said she would circulate a list she has and suggested we request finger foods
Naomi will ask Julie Clendenning about the June 5th date for balloon making .
Eileen said she will have loads of bubbles to hand out for/with prizes.
Tony suggested that ,for incentive,if kids raise enough money for the swim-a-thon that they could get laps taken off their total lap requirement.
Eileen suggested that we ask Yogi Bear Campgrounds/Waterslides for a donation of a pass to give as a prize.
8) Tony advsised that Eileen would be interested in taking the level two skills coaching if the Team would support the expense. The cost is expected to be around $500. Rhonda motioned that we send Eileen for the training.
All were in favour of the motion and the motion was passed.
This will enable Eileen to move up to help Randy. Until someone can replace her and help Kim, Eileen will do both beginner and youth.
9) Eileen brought up that we should end the beginner group in April , as the attention span and attendance decreases at this time of year.
It was also suggested that the competitive beginners could continue to train with the youth for the last few weeks.
When the schedule is made for the next year this will be brought to the table for consideration.
10)Tony and Eileen kindly offered their home again this year for the year end party. Date to be determined but will be around the end of June
11)The beginner season will end May 11, 2001. Practices are not well attended in this group.
Youth season will end at the Swim athong on June 5, th
Seniors will finish after East Coast Long Course
12) Randy indicated there are 2 swimmers that are within seconds on National Agre Group times. Expectation is thay have a good chance of making it this
Tony suggested that the Team will need to support these swimmers with pool time for their training into July if the make the cut. This was agreed by all. It was also agreed that we would support the Coach going if he was not coaching their own child
13) It was agreed we would go back to the retro purple swim caps. Tony will place the order for the Fall
14)Tony said we'll plan for the year end party to be the last weekend of June , to allow for people to attend grad celebrations etc.
15)Randy said that "realistically" weight and strength training be done at the first half of the season.
Tony suggested that ,next year , if we decide to make dry land training part of the routine ,we should find a professional to help us make a training routine.
16) Rhonda said Andrea Anderson(a local dietician) would come in the week of the 23rd (on a mon or thurs) during practice to coach the kids and parents on nutrition. There would not be a charge for this service.
17) Stroke and turn courses can now be taken online. Tony wants for more parents to get involved with this. Tony will send a notice to all the parents
18) WVST in conjunction with the Civiv center will host a non sanctioned fun meet to tray and attract valley swimmers to the Team for the fall
19) Eileen asked about the date of the AGM for our club. Tony said this will be at the end of the year(June).
20) The SNB AGM and TOp Ten camp is in Moncton in mid June. There will be a formal dinner/training for the top ten NB swimmers. They will receive awards at this event. Tony will circulate this information.
21) The meeting was adjourned at 7:40.
Tony Crann, Eileen Saunders, Rhonda Tompkins, ShelleyPalmer, Naomi Sharpe, Kim Steeves, Iris Mcdougall, Randy Mcdougall, Lesley Mcguire, Eric Rowley, Anna Rowley
1)Meeting was called to order (at 6:30 PM)
2) Corresponndents were reviewed. Tony updated on the Email received from Keith Bull on the Team records. It was discussed the issues with the records and the actions takend to fix them The updated records list has been send to Off the Wall Graphics for the updating of the tiles. It was decided the the board should only contain Short Course Records not converted times. It was decided over the summer that the Team would support the addition of Long Course records. Tony will get a price to update the board and bring it back to the Executive for review
.
3)Rhonda updated that we are in good financial shape. We still owe for May and June pool expenses as well as the swim-a-thon time slot charges. Currently have $9,000 in the bank with some fees outstanding. We expect to finish the year with a strong balance
4)Eric talked about his thoughts about the FAST swim t-shirts and the "negative effects" of what they had printed on them as well as the "ill timing" of when the team wore them. Eric felt that if taken the way many apparently took them..this was in poor taste and showed a lack of good sportsmanship.
Shelley added that the meet itself(at least at one time) was called 'The Mary Ann Limpert Team Champs'. If that were the case..then there was likely no ill will intended. Eric was under the understanding that the event was actually called 'The Mary Ann Limpert Team Championship'.
Tony agreed to Contact fast and understand their intentions with the Tee Shirts. Tony felt as well that it was just meant as a Team buildning Exercise.
Update Tony talked to SNB rep Michelle Reid at Fast Friday May 6. She indicated that it was just a Team Building exercise by there equipment Manager. Tony advised Eric on that discussio
5) Randy also voiced concern about the over aged swimmers(ie:25+)at meets. Randy suggested it is ok for members of this age to swim but not in the finals. Tony agreed to informally review this issue as his next SNB Executive meeting and determine the appropiate way to review this concern
Update Tony discussed the matter with David Frise President of SNB Thursday May 5th. It was decided that David will setup a call with myself , Marta Beleshe Head Coach SNB to review the apporpiate course of action
6)Tony made a complaint to the Civic Center about the lane markers and starting blocks being left on the pool deck(left to be potentially broken and/or tripped upon).
Tom Sproul just replaced Kelly and will be dealing with this.
7) Tony asked if someone could organize the swimming/potluck party and other related items for June 5th between 5-7pm. Rhonda said she would circulate a list she has and suggested we request finger foods
Naomi will ask Julie Clendenning about the June 5th date for balloon making .
Eileen said she will have loads of bubbles to hand out for/with prizes.
Tony suggested that ,for incentive,if kids raise enough money for the swim-a-thon that they could get laps taken off their total lap requirement.
Eileen suggested that we ask Yogi Bear Campgrounds/Waterslides for a donation of a pass to give as a prize.
8) Tony advsised that Eileen would be interested in taking the level two skills coaching if the Team would support the expense. The cost is expected to be around $500. Rhonda motioned that we send Eileen for the training.
All were in favour of the motion and the motion was passed.
This will enable Eileen to move up to help Randy. Until someone can replace her and help Kim, Eileen will do both beginner and youth.
9) Eileen brought up that we should end the beginner group in April , as the attention span and attendance decreases at this time of year.
It was also suggested that the competitive beginners could continue to train with the youth for the last few weeks.
When the schedule is made for the next year this will be brought to the table for consideration.
10)Tony and Eileen kindly offered their home again this year for the year end party. Date to be determined but will be around the end of June
11)The beginner season will end May 11, 2001. Practices are not well attended in this group.
Youth season will end at the Swim athong on June 5, th
Seniors will finish after East Coast Long Course
12) Randy indicated there are 2 swimmers that are within seconds on National Agre Group times. Expectation is thay have a good chance of making it this
Tony suggested that the Team will need to support these swimmers with pool time for their training into July if the make the cut. This was agreed by all. It was also agreed that we would support the Coach going if he was not coaching their own child
13) It was agreed we would go back to the retro purple swim caps. Tony will place the order for the Fall
14)Tony said we'll plan for the year end party to be the last weekend of June , to allow for people to attend grad celebrations etc.
15)Randy said that "realistically" weight and strength training be done at the first half of the season.
Tony suggested that ,next year , if we decide to make dry land training part of the routine ,we should find a professional to help us make a training routine.
16) Rhonda said Andrea Anderson(a local dietician) would come in the week of the 23rd (on a mon or thurs) during practice to coach the kids and parents on nutrition. There would not be a charge for this service.
17) Stroke and turn courses can now be taken online. Tony wants for more parents to get involved with this. Tony will send a notice to all the parents
18) WVST in conjunction with the Civiv center will host a non sanctioned fun meet to tray and attract valley swimmers to the Team for the fall
19) Eileen asked about the date of the AGM for our club. Tony said this will be at the end of the year(June).
20) The SNB AGM and TOp Ten camp is in Moncton in mid June. There will be a formal dinner/training for the top ten NB swimmers. They will receive awards at this event. Tony will circulate this information.
21) The meeting was adjourned at 7:40.
Wednesday, April 20, 2011
Agenda May 4, 2011 meeting 6:30 PM
1) Call meeting to order
2) Review the minutes of the last meeting for completeness
3) Review correspondents: Email from Keith Bull re Club records
4)Review financial information
5) Disucss the Swiam - a - thon and the popluck organization after for June 5th
6) Tony will talk to Hartland recreation department re swimming
7) Review cost for Coaching course for Eileen and discuss funding
8) Discuss year end party and what we want to do for awards
9) Discuss season ending dates for the various groups
10) Discuss the cap order for September and color
11) Discuss the expansion of the records board to include long course and relay records. if approved to be completed over the summer months
12) Discuss Club support of dry land training option. Randy to advise what the requirements are
13) Discuss having Civic center support the Coaching of the beginner group via charge through the hourly rate for the pool and using the lifeguards for the Coaching
14) Bring in nutrition expert to talk to the kids about whats appropiate to eat before and during meets.
15) Discuss online officiating courses
16) Adjourn the meeting
2) Review the minutes of the last meeting for completeness
3) Review correspondents: Email from Keith Bull re Club records
4)Review financial information
5) Disucss the Swiam - a - thon and the popluck organization after for June 5th
6) Tony will talk to Hartland recreation department re swimming
7) Review cost for Coaching course for Eileen and discuss funding
8) Discuss year end party and what we want to do for awards
9) Discuss season ending dates for the various groups
10) Discuss the cap order for September and color
11) Discuss the expansion of the records board to include long course and relay records. if approved to be completed over the summer months
12) Discuss Club support of dry land training option. Randy to advise what the requirements are
13) Discuss having Civic center support the Coaching of the beginner group via charge through the hourly rate for the pool and using the lifeguards for the Coaching
14) Bring in nutrition expert to talk to the kids about whats appropiate to eat before and during meets.
15) Discuss online officiating courses
16) Adjourn the meeting
Minutes March 17, 2011
In attendance Eric Rowley, Todd Saunders, Anna Rowle, Rhonda Tompkins, Eileen Saunders
1) Reviewed the minutes from the last meeting and accepted as written
2) No correspondents received
3) Rhonda presented the Club financials. We are in good shape for the end on the season. It was discusse that we made $1100 on the grocery bagging and had one more fundraiser for the year
4) meet schedule was reviewed and accepted
5)It was agreed the Tony would discuss with Steve Crete the possibility of been the officials co - ordinator for the coming season
6)Coaching was discussed for the year. Randu will be back next year. Eileen plans on doing her level two training. Pascal will move to the your group and Samanatha Tompkins will help out with the beginner group
7)Tony updated that he had met with Kelly Foster the recreation director and it was agreed the WVST would hold a non SBC sanctioned meet at the end of the summer season. Civic Ceneter will ne co host and WVST will run the meet. This is designed to introduce new swimmer to the WVST and continue to expand our program
8) Tony reviewed that he had discussed with Kelly the idea of having a mener of the recreation department provide Coaching . Kelly liked the idea but felt the WVST would have to lobby council and the recreation department to develop tyhe funding and the position to handle
9) The discussion on para swimmers was discussed briefly and deferred to a future agenda
10) The meeting waas adjourned
1) Reviewed the minutes from the last meeting and accepted as written
2) No correspondents received
3) Rhonda presented the Club financials. We are in good shape for the end on the season. It was discusse that we made $1100 on the grocery bagging and had one more fundraiser for the year
4) meet schedule was reviewed and accepted
5)It was agreed the Tony would discuss with Steve Crete the possibility of been the officials co - ordinator for the coming season
6)Coaching was discussed for the year. Randu will be back next year. Eileen plans on doing her level two training. Pascal will move to the your group and Samanatha Tompkins will help out with the beginner group
7)Tony updated that he had met with Kelly Foster the recreation director and it was agreed the WVST would hold a non SBC sanctioned meet at the end of the summer season. Civic Ceneter will ne co host and WVST will run the meet. This is designed to introduce new swimmer to the WVST and continue to expand our program
8) Tony reviewed that he had discussed with Kelly the idea of having a mener of the recreation department provide Coaching . Kelly liked the idea but felt the WVST would have to lobby council and the recreation department to develop tyhe funding and the position to handle
9) The discussion on para swimmers was discussed briefly and deferred to a future agenda
10) The meeting waas adjourned
Sunday, March 6, 2011
WVST Executive and Parent Meeting March 17, 2011 6:30 Pm at the Civic Center
1) Call meeting to order
2) Review the overall club financials
3) Review the meet financials and the take aways for next year
4) Review the remaining findraising events for the year
5) Review the meet schedule for the rest of the season
6) Have a discussion re officials and appointing a officials co - ordinater
7)Discuss Coaching for the 2011/2012 season
8) Discuss year end not sanctioned meet to raise awareness with the summer swimmers
9)Discuss approaching the Civic Center re Coaching and shared expenses
10)Discuss Para swimmers and possibility trying to intergrate into the Team
2) Review the overall club financials
3) Review the meet financials and the take aways for next year
4) Review the remaining findraising events for the year
5) Review the meet schedule for the rest of the season
6) Have a discussion re officials and appointing a officials co - ordinater
7)Discuss Coaching for the 2011/2012 season
8) Discuss year end not sanctioned meet to raise awareness with the summer swimmers
9)Discuss approaching the Civic Center re Coaching and shared expenses
10)Discuss Para swimmers and possibility trying to intergrate into the Team
Minutes Februray 15, 2011 6:30 Executive Meeting
In attendance : Todd Saunders, Eric Rowley, Eileen Saunders, Steve Crete, Naomi Sharpe, Ronda Tompkins
1) Meeting called to order little after 6:00 PM
2)Food for the swim meet was discussed Rhonda and Sherry agreed to manage the food area
3)Todd indicated that most of the patents had signed up for the food list
4)Eileen agreed to take the sign up sheet to practice and get the rest on the parents to sign up there
5)Todd circulated the assignments sheets for the meet and indicated that he was confirming with the parents
6)Shelley agreed once again to get the programs photo copied
7)Todd circulated the list for the Friday night setup and the Saturday tear down
8)Eric will bring his computer printer and cartridges for backup
9)Eileen with inventory the swim boxes and get what we are ,missing
10)Was agreed another meeting would be held Feb 22, 2011 for final review
11) Meeting adjourned
1) Meeting called to order little after 6:00 PM
2)Food for the swim meet was discussed Rhonda and Sherry agreed to manage the food area
3)Todd indicated that most of the patents had signed up for the food list
4)Eileen agreed to take the sign up sheet to practice and get the rest on the parents to sign up there
5)Todd circulated the assignments sheets for the meet and indicated that he was confirming with the parents
6)Shelley agreed once again to get the programs photo copied
7)Todd circulated the list for the Friday night setup and the Saturday tear down
8)Eric will bring his computer printer and cartridges for backup
9)Eileen with inventory the swim boxes and get what we are ,missing
10)Was agreed another meeting would be held Feb 22, 2011 for final review
11) Meeting adjourned
Tuesday, February 8, 2011
Agenda February 15, 2011 6:30 PM Civic Center
1) Call the meeting to order
2) Financial Update
3) Review grocery bagging. Will we have the ability to do it with the Team away.
4) Meet Planning
a.) Food
b.) Officials timer course and dates
c.)are you going to sell advertsising?
d) assign someone for 50/50 tickets at the meet
e) need sone to collect checks from the teams as they arrive
5) Executive planning for next year
6) adjourn meeting
2) Financial Update
3) Review grocery bagging. Will we have the ability to do it with the Team away.
4) Meet Planning
a.) Food
b.) Officials timer course and dates
c.)are you going to sell advertsising?
d) assign someone for 50/50 tickets at the meet
e) need sone to collect checks from the teams as they arrive
5) Executive planning for next year
6) adjourn meeting
Minutes January 13, 2011 meeting
In attendance : Marke Whelan, Shelley Palmer, Eric Rowley, Anna Rowley, Tony Crann
1) Rhonda was not available to provide a financial update
2) There where issues with the records board. Tony to downlload the data from swim Canada and have the board redone
3) Meet planning was discussed. Notices are to be send for signup. Eric Rowley will be the computer operater and Anna Clerk of course. Todd Saunders will be the meet manager
4) Tony will send a note to the membership to try and get someone to be in charge of recruitment
5) Coaching was discussed and will need to be added to the agenda for future meetings
6) Will approcahc the membership to try and find another president so Tony can focus on officials co - ordinater and SNB rep. Tony to sent notice
7) Tony will ask Rhonda to sent financial update so we can determine financail postion for year end
8) Meeting adjourned
1) Rhonda was not available to provide a financial update
2) There where issues with the records board. Tony to downlload the data from swim Canada and have the board redone
3) Meet planning was discussed. Notices are to be send for signup. Eric Rowley will be the computer operater and Anna Clerk of course. Todd Saunders will be the meet manager
4) Tony will send a note to the membership to try and get someone to be in charge of recruitment
5) Coaching was discussed and will need to be added to the agenda for future meetings
6) Will approcahc the membership to try and find another president so Tony can focus on officials co - ordinater and SNB rep. Tony to sent notice
7) Tony will ask Rhonda to sent financial update so we can determine financail postion for year end
8) Meeting adjourned
Sunday, January 9, 2011
WVST Executive Meeting January 13, 2011 at 6:30 PM
1) Call meeting to order
2) Financial Update
3) Fundraising Update
4) Record Board updating process
5) WVST Meet Planning Feb 26, 2011
5a) Meet manager
5b) Hospitality
5c)officials
5d)Fundraising
6) Swim Aton for April fund raising
7)Recruitment strategy
8) Coaching Gaps and approach for 2011
9) East Course Short Course help with the hospitality
10) Swimmer development and group support
11) Adjourn meeting
2) Financial Update
3) Fundraising Update
4) Record Board updating process
5) WVST Meet Planning Feb 26, 2011
5a) Meet manager
5b) Hospitality
5c)officials
5d)Fundraising
6) Swim Aton for April fund raising
7)Recruitment strategy
8) Coaching Gaps and approach for 2011
9) East Course Short Course help with the hospitality
10) Swimmer development and group support
11) Adjourn meeting
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