Attendees: Tony Crann, Shelly Bradbury, Pascal Marquis, Randy Mcdougall, ShellyPalmer, Eric Rowley, Eileen Saunders, Todd Saunders, Rhonda Tompkins.
1)Executive was elected with Tony Crann- President, Iris Mcdougall Vice President, Rhonda Tompkins Treasurer, Shelly Palmer Team Manager. Randy Mcdougall remains head coach. Eric and Anna Rowley will take over media relations for the new year.
2)Rhonda reviewed the financials for the year end and established that the team is in good shape heading into the new season. There are minimal accounts receivable and a cash reserve to address any start-up expenses for the new year. With that in mind Rhonda had established a budget for the new year and determined that fundraising for the new year would have to be around three to four thousand dollars.
3)Randy and the executive agreed to pursue corporate sponsorships. Eileen agreed to pursue government grant. Tony stated that other fundraisers could be pursued as well.
4)Randy stated that for the new year he felt the head coach position should have some form financial support. The executive agreed. Rhonda stating that the team could not afford to pay salaries as other teams do. As of the new year all fees incurred by the head coach with the WVST will be offset against a designated coaching fee to be invoiced regularly.
5)Randy also spoke to Keith Bull regarding four hours a week to vary practice routines and provide additional training for the senior group. Keith has not yet responded.
6) Beginner coaching will be handled by Eileen, Pascal and a parent volunteer. Hannah McDougall will continue with the youth group. Randy will remain as head coach.
7)The proposed schedule for the new year is Beginner Group Sunday 1:30-3:00 Wednesday 7-8:30, Youth/Senior Monday 6-8, Tuesday 4:30-6:30, Thursday 6-8, Friday 4:30-6:30, Sunday 5-7. Youth group would be Tuesday, Friday and Sunday.
8)Randy would like to meet with the senior group regarding need/interest in early morning practices. Meet Schedule was discussed and will be finalized.
9)Aqua meet at beginning of the season will be scrapped due to the fact the team will only be in the pool a few weeks at that point.
10)Most development meets will be attended in consultation with parents of beginner and youth groups.
11)Registration will require some planning with track suits, t-shirts, etcetera. Volunteers will be needed.
12) Meeting adjourned.
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