WVST Minutes March 9th 2010 at 6:30 PM

1) Meeting was called to order @6:30pm. In attendance were: Kylie Gartley,> Randy& Iris MacDougal, Tony & Eileen Crann, Shelley Palmer, & Naomi Sharpe.

2) Rhonda was not available(at this time) to review the financial statement.

3)The year end awards for swimmers were decided as being: 'swimmer of the year for male and female'.(being based FINA points on total times in all events & 'most> improved swimmer by group' . It was also decided that all the swimmers should get a> certificate with all their 'best of' swims(fastest times etc.) Randy said> he'd bring a copy of another year's certificate.

4)Tony suggested making a> Kodac phot0 book that people could order. He also suggested we could have> calendars with our swimmer's pictures on each month. These could be>available to order on registration night this fall.

5)We are now at our limit in regards to the pool time slots/scedule. Tony proposed a new schedule that he will discuss with the Civic Center. This new scedule would require an upgrade to 13 hrs /per week pool time. Everyone in attendance was in agreement with the proposal. New schedule would be:


Day
Time
Group

Monday
6:15 to 8:15
Sen

Tuesday
4:30 to 8:00
Sen/You 4:30-6:30 , Beg 6:30-8.00

Wednesday
Nil

Thursday
6:15 to 8:15
Sen

Friday
4:30 to 6:30
Sen/You

Sunday
4:00 to 7:30

Sen/You 4-6, Beg 6-7.30
Total Hrs

13 Per week

6)Discussed having open house for team promotion was discussed. It was decided to run an ad in the local paper to invite possible coaches and members. This will be held on a Sunday. Randy will email Tony dates he would be available to attend .On the topic of recruitment, Randy suggested targeting former swimmers. Healso suggested inviting Carelton North's kids to join the club. Randy also agreed to approach DeeDee about the native children participating and will point out that one incentive would be to have coaching relief.

7)The swim-a-thon will be held in April on a Sunday.

8) Tony will give updates about the SNB & SNC meetings when he returns from them.

9)When the topic of coaching recruitment was brought up, Naomi suggested>talking to the guidance councillors with the angle of offering college prep kids the leadership skills that coaching provides. Kylie also suggested it was important to also mention that the kids would be paid.

10)Shelley will check with the Safety Group to see if there is an extra laptop that our club could use for the multimedia case.

11) Iris suggested when school is cancelled we automatically cancel our practice. Eileen also added that since we would be paying for the pool anyway, we need 48 hour cancel notice the kids could still come to the pool and have free swim (as life guards are always there).

12)Tony brought up Easter Break and everyone agreed that we cancel Good Friday and Easter Sunday.

The meeting was adjourned at 7:30.

WVST Meeting March 9, 2010 6:30 at the Civic Center

1) Call the meeting to order.

2) Review the financials.

3) Discuss year end awards for the swimmers.

4) Review year end party.

5) Review the schedule proposal fore next year.

6) Review the open house and promption.

7) Recruitment update

7) Review the swim -a - thon and pick a date.

9) Review the officials and discuss how we develop more.

10) Tony SNB and SNC update meeting updates.

11) Coaching recruitment. How do we get the message out.

12) Update of the computer the runs multimedia..Donations to replace?? $500 range

13) Review the schedule for remainder of the year

14) Adjoun meeting