WVST Minutes January 5, 2010 6:30

In attendance

Tony Crann, Diane Foreman, Rhonda Tompkins, Eileen Saunders, Mark Wheelan, Anna Rowley, Shelly Bradbury

1) Budget was discussed and approved

2) Food hosting- Jill Stephensen and Naomi agreed to look after the food hosting area at the meet. It was discussed thatwe maybe need more sandwiches and one less pot of soup. Diane with forward Rhonda the food listing

3) Program Preparation and advertising – Rhonda agreed to look after getting the programs printed. Eileen and Shelly will help and sell some advertising. It was discussed if some local business would offer coupons for food. Natalie agreed to sell the programs at the front on meet day

4) It was agreed the Tony as the meet manager would post the meet results

5) It was agreed that the community room would be setup as a courtesy for parents during the meet. It was discussed bring couple of white boards and kids with text messages to post the events

6) It was discussed that alot of people just signed up for general duties. Tony would prepare task list and sent out for everyone and assign people as required. Tony will add the meet setup friday night and tear down to the task list

7) Officials. It was discussed that Rhonda, Joe, Anna, Randy, will need some more

8) Mark agreed to sell 50/50 tickets at the meet.

9) Tony will send email to try and find photographer for the meet

10) Tony advised Diane that she could use his printer on meet day. Team with buy the ink will need 2 cartridges.

11) Need to assign someone to photocopy pages on the morning of meet day

12) Tony will arrange with Par to run the stroke and turn course

13) Assign timers as required

14) Meeting adjourned

WVST Meet Planning Meeting January 5th 6:30 PM

1) Call the meeting to order.

2) New business not on the agenda

3) Meet budget review and approval

4) Food Hosting Area (lounge)
a) Food donations from parent listing
b) Food runners

5) Meet Program,
a) Photo copying
b) Preparation
c) Advertsing selling- coupons for parents
d) Selling program at meets

6) Posting meet results assignment

7) Community Room
a) How to utilize
b) Updating boards with couple of walkie talkies
c) media /webcam possibility

8) Meet Setup Friday night
a) Get list of help as we get closer

9) Officials roles that parents can do and sign up for
a) Timers
b) Stroke
c) Turn
d) Marshall
e) Officials courses

10) Fundraising at the meet
a) Programs
b) 50 / 50 draw
c) Selling Tatoos

11 ) Canteen at the pool. what do we need?

12) Photographer

13) Next meeting date