1) Call meeting to order
2) Financial Update
3) Fundraising update
4) Officials
5) Planning for WVST Meet
6) Tee shirt update and track suit
7)Christmas party planning
8) Adjourn Meeting
Monday, December 6, 2010
Tuesday, October 26, 2010
Minutes October 21, 2010 6:30 Civic Center
Meeting Thursday October 21, 2010
In attendance were: Rhonda , Todd , Tony, Anna , Leslie and Naomi
1) The meeting was called to order at 6:40.
2) The first topic of discussion was the Christmas Baskets.Tony will send a notice out to all parents for parental donations and will post it on the team website.The tickets will go on sale in the beginning of November.We will need a lottery licence to sell the tickets.Tony suggested the club contribute $150 worth of gift certificates(from local restaurants etc.)be put in the gift basket.Parents will be informed that donations should be in by Nov 6th so that tickets can be sold the following week.
3)Rhonda will give a financial statement at the next meeting.
4)The partnership program will run the same as it has in past years. Tony will remind parents to think of possible people/companies to ask.Todd made a grant request to the town.Florenceville said they would give $80 toward any swimmer from their area.
5)Meets were discussed.Mid nov(14th) meet will be in Saint John for novice weekend.Mid dec meet will be in Fredericton. B meet will be in Fredericton nove 20-21stThe provincial team selection will be in Moncton(this is an A and B meet)Both of these will be before Christmas.
6) Sobeys grocery packing confirmed by Anna for December 3-4 2010 and March 18-19 2010
7)Suits will be either from Off The Wall Graphics or Kamden Graphics.
8)Coaching/Training:Tony suggested we pass a motion to for Nancy an Pascall to get their coaching training at the end of november in Mirimichi.Everyone was in agreement.
9)Tony suggested we sit down with Randy and discuss how we go about recruiting and training coach.Randy will discuss bringing some Coacg from UNB to help with the techincial training.
10) Anna connected with Paul Bradley from the CJ104 radio station as well as Jolene Wallace at Citadel in Pres Isle and discussed putting our team's pictures on their website.Anna will speak to Jeff from the Bugle to see if we would need permission to use the write up that the Bugle uses.Rhonda suggested some of the swim team go into the radio station to give live updates on swim meets and their progress.
11)Tony said that we need to let parents know that we need to get a parent signed up to be in charge of the officials for the swim meets and we need to get people qualified to be timers.It all just needs to be coordinated.
12)We discussed if and how we should charge for the extra use of pool time.We decided that we would charge $2 for he extra time(in the extra lane) on wed nights. Tony will be giving us an update on the 3 meetings he will be attending next week.
13)We all discussed adding the swimmer's approximate klms swam per week to their bio for the newspaper.
14) Next meeting will be held Tuesday Nov 16th at 6:30.
The meeting was adjourned at 7:38.
~Fun Tid Bit...... 14,000 hits to our website for the past year~
In attendance were: Rhonda , Todd , Tony, Anna , Leslie and Naomi
1) The meeting was called to order at 6:40.
2) The first topic of discussion was the Christmas Baskets.Tony will send a notice out to all parents for parental donations and will post it on the team website.The tickets will go on sale in the beginning of November.We will need a lottery licence to sell the tickets.Tony suggested the club contribute $150 worth of gift certificates(from local restaurants etc.)be put in the gift basket.Parents will be informed that donations should be in by Nov 6th so that tickets can be sold the following week.
3)Rhonda will give a financial statement at the next meeting.
4)The partnership program will run the same as it has in past years. Tony will remind parents to think of possible people/companies to ask.Todd made a grant request to the town.Florenceville said they would give $80 toward any swimmer from their area.
5)Meets were discussed.Mid nov(14th) meet will be in Saint John for novice weekend.Mid dec meet will be in Fredericton. B meet will be in Fredericton nove 20-21stThe provincial team selection will be in Moncton(this is an A and B meet)Both of these will be before Christmas.
6) Sobeys grocery packing confirmed by Anna for December 3-4 2010 and March 18-19 2010
7)Suits will be either from Off The Wall Graphics or Kamden Graphics.
8)Coaching/Training:Tony suggested we pass a motion to for Nancy an Pascall to get their coaching training at the end of november in Mirimichi.Everyone was in agreement.
9)Tony suggested we sit down with Randy and discuss how we go about recruiting and training coach.Randy will discuss bringing some Coacg from UNB to help with the techincial training.
10) Anna connected with Paul Bradley from the CJ104 radio station as well as Jolene Wallace at Citadel in Pres Isle and discussed putting our team's pictures on their website.Anna will speak to Jeff from the Bugle to see if we would need permission to use the write up that the Bugle uses.Rhonda suggested some of the swim team go into the radio station to give live updates on swim meets and their progress.
11)Tony said that we need to let parents know that we need to get a parent signed up to be in charge of the officials for the swim meets and we need to get people qualified to be timers.It all just needs to be coordinated.
12)We discussed if and how we should charge for the extra use of pool time.We decided that we would charge $2 for he extra time(in the extra lane) on wed nights. Tony will be giving us an update on the 3 meetings he will be attending next week.
13)We all discussed adding the swimmer's approximate klms swam per week to their bio for the newspaper.
14) Next meeting will be held Tuesday Nov 16th at 6:30.
The meeting was adjourned at 7:38.
~Fun Tid Bit...... 14,000 hits to our website for the past year~
Sunday, October 17, 2010
Executive Meeting Thursday , October 21, 2010 at 6.30 Pm Civic Center
1) Discuss fundraising for the year.
2) Discuss the website software changes.
3) Financial update Rhonda.
4) Partnership Program update
5) Meets for the year.
6) Sobeys grocery bagging dates .
7) Suit and tee shirt supplier will need to change.
8)Coaching training discussion.
9) Media and publicity update...Swimmer profiles
10) Officiating in the club. Discussion for our meet
11) Discuss coach 101 Training
12) Fees for swimmer needing extra practicse pay per use versus fee
13) Officiating at WVST
14)Adjourn Meeting
2) Discuss the website software changes.
3) Financial update Rhonda.
4) Partnership Program update
5) Meets for the year.
6) Sobeys grocery bagging dates .
7) Suit and tee shirt supplier will need to change.
8)Coaching training discussion.
9) Media and publicity update...Swimmer profiles
10) Officiating in the club. Discussion for our meet
11) Discuss coach 101 Training
12) Fees for swimmer needing extra practicse pay per use versus fee
13) Officiating at WVST
14)Adjourn Meeting
Sunday, October 3, 2010
Minutes Sept 27, 2010 6:30 PM Parent Meeting
Minutes from MeetingSeptember 27, 2010 @ the Carleton Civic Center Hall of Fame room
1) The meeting was called to order @ 6:42.There were 34 in attendance. Tony briefed the new and old parents on meet schedules, team events, and website demonstrations.
2)Randy gave descriptions of what each group is required to do for training.
3) Eileen talked about equipment all swimmers need as well as the added attention to the requirements of beginners.Eileen also discussed dry land training.
4)Randy reminded everyone about the importance of following the Canadian food guide and the importance of hydration.
5)Tony discussed fundraising events and showed parents the yearbook(which can be purchased).
6)The children left the meeting to get in the pool and everyone left around 8:15. Naomi Sharpe (secretary)
7) Meeting adjourned
1) The meeting was called to order @ 6:42.There were 34 in attendance. Tony briefed the new and old parents on meet schedules, team events, and website demonstrations.
2)Randy gave descriptions of what each group is required to do for training.
3) Eileen talked about equipment all swimmers need as well as the added attention to the requirements of beginners.Eileen also discussed dry land training.
4)Randy reminded everyone about the importance of following the Canadian food guide and the importance of hydration.
5)Tony discussed fundraising events and showed parents the yearbook(which can be purchased).
6)The children left the meeting to get in the pool and everyone left around 8:15. Naomi Sharpe (secretary)
7) Meeting adjourned
Sunday, September 19, 2010
Parent Meeting September 27, 2010 At 6.30 PM Lounge at Civic Center
1) Call the meeting to order . All groups to attend
2) Welcome to all parents Tony . Review agenda items
3) Review financials and Budget
4) Coaching Overview and expectations from each Group. Randy Seniors, Hannah Youth, Eileen Beginner
5) Meets schedule and attendance
6) Shirt and track suit sizing
7) Fundraising Update
8) Adjourn Meeting
2) Welcome to all parents Tony . Review agenda items
3) Review financials and Budget
4) Coaching Overview and expectations from each Group. Randy Seniors, Hannah Youth, Eileen Beginner
5) Meets schedule and attendance
6) Shirt and track suit sizing
7) Fundraising Update
8) Adjourn Meeting
Wednesday, August 25, 2010
Minutes August 17, 2010 Club Meeting 6.30 PM
Attendees: Tony Crann, Shelly Bradbury, Pascal Marquis, Randy Mcdougall, ShellyPalmer, Eric Rowley, Eileen Saunders, Todd Saunders, Rhonda Tompkins.
1)Executive was elected with Tony Crann- President, Iris Mcdougall Vice President, Rhonda Tompkins Treasurer, Shelly Palmer Team Manager. Randy Mcdougall remains head coach. Eric and Anna Rowley will take over media relations for the new year.
2)Rhonda reviewed the financials for the year end and established that the team is in good shape heading into the new season. There are minimal accounts receivable and a cash reserve to address any start-up expenses for the new year. With that in mind Rhonda had established a budget for the new year and determined that fundraising for the new year would have to be around three to four thousand dollars.
3)Randy and the executive agreed to pursue corporate sponsorships. Eileen agreed to pursue government grant. Tony stated that other fundraisers could be pursued as well.
4)Randy stated that for the new year he felt the head coach position should have some form financial support. The executive agreed. Rhonda stating that the team could not afford to pay salaries as other teams do. As of the new year all fees incurred by the head coach with the WVST will be offset against a designated coaching fee to be invoiced regularly.
5)Randy also spoke to Keith Bull regarding four hours a week to vary practice routines and provide additional training for the senior group. Keith has not yet responded.
6) Beginner coaching will be handled by Eileen, Pascal and a parent volunteer. Hannah McDougall will continue with the youth group. Randy will remain as head coach.
7)The proposed schedule for the new year is Beginner Group Sunday 1:30-3:00 Wednesday 7-8:30, Youth/Senior Monday 6-8, Tuesday 4:30-6:30, Thursday 6-8, Friday 4:30-6:30, Sunday 5-7. Youth group would be Tuesday, Friday and Sunday.
8)Randy would like to meet with the senior group regarding need/interest in early morning practices. Meet Schedule was discussed and will be finalized.
9)Aqua meet at beginning of the season will be scrapped due to the fact the team will only be in the pool a few weeks at that point.
10)Most development meets will be attended in consultation with parents of beginner and youth groups.
11)Registration will require some planning with track suits, t-shirts, etcetera. Volunteers will be needed.
12) Meeting adjourned.
1)Executive was elected with Tony Crann- President, Iris Mcdougall Vice President, Rhonda Tompkins Treasurer, Shelly Palmer Team Manager. Randy Mcdougall remains head coach. Eric and Anna Rowley will take over media relations for the new year.
2)Rhonda reviewed the financials for the year end and established that the team is in good shape heading into the new season. There are minimal accounts receivable and a cash reserve to address any start-up expenses for the new year. With that in mind Rhonda had established a budget for the new year and determined that fundraising for the new year would have to be around three to four thousand dollars.
3)Randy and the executive agreed to pursue corporate sponsorships. Eileen agreed to pursue government grant. Tony stated that other fundraisers could be pursued as well.
4)Randy stated that for the new year he felt the head coach position should have some form financial support. The executive agreed. Rhonda stating that the team could not afford to pay salaries as other teams do. As of the new year all fees incurred by the head coach with the WVST will be offset against a designated coaching fee to be invoiced regularly.
5)Randy also spoke to Keith Bull regarding four hours a week to vary practice routines and provide additional training for the senior group. Keith has not yet responded.
6) Beginner coaching will be handled by Eileen, Pascal and a parent volunteer. Hannah McDougall will continue with the youth group. Randy will remain as head coach.
7)The proposed schedule for the new year is Beginner Group Sunday 1:30-3:00 Wednesday 7-8:30, Youth/Senior Monday 6-8, Tuesday 4:30-6:30, Thursday 6-8, Friday 4:30-6:30, Sunday 5-7. Youth group would be Tuesday, Friday and Sunday.
8)Randy would like to meet with the senior group regarding need/interest in early morning practices. Meet Schedule was discussed and will be finalized.
9)Aqua meet at beginning of the season will be scrapped due to the fact the team will only be in the pool a few weeks at that point.
10)Most development meets will be attended in consultation with parents of beginner and youth groups.
11)Registration will require some planning with track suits, t-shirts, etcetera. Volunteers will be needed.
12) Meeting adjourned.
Sunday, August 1, 2010
WVST Agenda August 17, 2010 6.30 PM Civic Center
1) Elect new officials for the 2010 - 2011 season. Need all parents to attend and participate to the process.
2) Treasurers report for 2009-2010 season and financial update
3) Review groups and schedules for new season
4) Review SNB fee structure changes for new season and changes to competitive and non competitive groups
5) Review and approve fee structure for new season
6) Review and discuss meet schedule for new season
7) Review Coaching structure staffing and needs for the new season
8) Sports Day inm Canada participation disucssion.
9) Update records board discussion
10) review items for registration and planning, Track Suits, Tee shirts, caps, year book, Calendar items made available to the parents. Create registration package with meet and practcise schedules and the forms that we need for registration
11) adjourn meeting
2) Treasurers report for 2009-2010 season and financial update
3) Review groups and schedules for new season
4) Review SNB fee structure changes for new season and changes to competitive and non competitive groups
5) Review and approve fee structure for new season
6) Review and discuss meet schedule for new season
7) Review Coaching structure staffing and needs for the new season
8) Sports Day inm Canada participation disucssion.
9) Update records board discussion
10) review items for registration and planning, Track Suits, Tee shirts, caps, year book, Calendar items made available to the parents. Create registration package with meet and practcise schedules and the forms that we need for registration
11) adjourn meeting
Sunday, June 13, 2010
Agenda June 15, 2010
1) Financial update and finanlize Swim a thon
2) Party Planning for June 26-27
3) Swimmers awards for performance and other prizes
4) Record board update
5) Adjorn meeting
2) Party Planning for June 26-27
3) Swimmers awards for performance and other prizes
4) Record board update
5) Adjorn meeting
Minutes May 11, 2010
In attendance:
Rhonda Tompkins, Tony & Eileen Crann, Naomi Sharpe, Shelley Palmer, Randy MacDougal, Anna &Eric Rowly.
The meeting was called to order at 6:30.
1) Rhonda presented the financial update concluding that the team is in good financial shape for the new year(considering we still have the swim-a-thon money to come in). Eileen mentioned that we are also waiting to see of we will be receiving the government grant that we applied for. Rhonda stated that there was a small amount of money owed by some parents for competitive swimming fees. Tony mentioned our options are that we decrease registration fees or periodically bring in a coach from Fredericton for special training.
2. Tony spoke with Kelly about two pool slots we can get for beginners. We have taken a 7-8:30 on Wednesday night and a 1.30-3.00 on Sunday. The program, as it stands, will still be a 10 hour program for seniors. Randy discussed (based on our performance this year) that he's not convinced that the children will get the time that they need with the existing 10-12 hr week. If we want more pool time it looks like it would have to be added to mornings. The pros and cons of adding a small(4month) weight training program for the seniors were discussed. Tony suggested that Randy call Marta Belsch to see what she recommended for dry land training. It was decided that we will be looking into some extra coaching/training from Fredericton.
3. Tony commented that we will need to continue with a coaching program.
4. Tony said he attended 2 meetings with the board of directors of Swim NB . One of the pushes was that there will be more of a performance base rather than participation. For example: Instead of sending 20 swimmers to Quebec they might send 5 top swimmers to a national meet.
5. The awards for the year end party were discussed as follows: To give awards by group ie:male/female Male /female swimmer of the year Improvement award Randy suggested we award based on the addition of Fina points.
6. AGM to ten camp will be in Woodstock. There will also be an awards banquet. The Bugle will be awarded media coverage of the year. Safety Insurance will be receiving sponsor of the year.
7. The potluck for the swim-a-thon will be in the community room at the Civic Center and on May 23rd from 7-9pm. The food will be organized by Rhonda. The Seniors will be swimming 8000 meters, the youth 6000 meters and the beginners 3000 meters.
8. The year end party will be at the Crann's on sat June 26th with a rain date of the 27th.
9. Nancy Bubar and Hannah MacDougall will be coaching level 1. Eileen Crann and Randy MacDougall will be coaching level 2. Randy suggested that we think about having more people/parents involved in helping coach. Eileen suggested we think about training and paying senior swimmers to coach.
10. Over the next few weeks the parents will be notified by Randy and Tony as to which level their children should be going in. Eileen needs to write up a report for the provincial government to explain where the money was dispersed that we received last year.
11. The meeting was adjourned @ 7:32.
Rhonda Tompkins, Tony & Eileen Crann, Naomi Sharpe, Shelley Palmer, Randy MacDougal, Anna &Eric Rowly.
The meeting was called to order at 6:30.
1) Rhonda presented the financial update concluding that the team is in good financial shape for the new year(considering we still have the swim-a-thon money to come in). Eileen mentioned that we are also waiting to see of we will be receiving the government grant that we applied for. Rhonda stated that there was a small amount of money owed by some parents for competitive swimming fees. Tony mentioned our options are that we decrease registration fees or periodically bring in a coach from Fredericton for special training.
2. Tony spoke with Kelly about two pool slots we can get for beginners. We have taken a 7-8:30 on Wednesday night and a 1.30-3.00 on Sunday. The program, as it stands, will still be a 10 hour program for seniors. Randy discussed (based on our performance this year) that he's not convinced that the children will get the time that they need with the existing 10-12 hr week. If we want more pool time it looks like it would have to be added to mornings. The pros and cons of adding a small(4month) weight training program for the seniors were discussed. Tony suggested that Randy call Marta Belsch to see what she recommended for dry land training. It was decided that we will be looking into some extra coaching/training from Fredericton.
3. Tony commented that we will need to continue with a coaching program.
4. Tony said he attended 2 meetings with the board of directors of Swim NB . One of the pushes was that there will be more of a performance base rather than participation. For example: Instead of sending 20 swimmers to Quebec they might send 5 top swimmers to a national meet.
5. The awards for the year end party were discussed as follows: To give awards by group ie:male/female Male /female swimmer of the year Improvement award Randy suggested we award based on the addition of Fina points.
6. AGM to ten camp will be in Woodstock. There will also be an awards banquet. The Bugle will be awarded media coverage of the year. Safety Insurance will be receiving sponsor of the year.
7. The potluck for the swim-a-thon will be in the community room at the Civic Center and on May 23rd from 7-9pm. The food will be organized by Rhonda. The Seniors will be swimming 8000 meters, the youth 6000 meters and the beginners 3000 meters.
8. The year end party will be at the Crann's on sat June 26th with a rain date of the 27th.
9. Nancy Bubar and Hannah MacDougall will be coaching level 1. Eileen Crann and Randy MacDougall will be coaching level 2. Randy suggested that we think about having more people/parents involved in helping coach. Eileen suggested we think about training and paying senior swimmers to coach.
10. Over the next few weeks the parents will be notified by Randy and Tony as to which level their children should be going in. Eileen needs to write up a report for the provincial government to explain where the money was dispersed that we received last year.
11. The meeting was adjourned @ 7:32.
Sunday, May 2, 2010
Agenda May 4 th meeting 6.30 PM Civic Center
1) Financial update
2) Swimming schedule for next year. Pool hours
3) Meet schedule for New Yer
4) SNB strategic meeting and BOD update
5) Year end swimmer awards for our party
6) AGM and top ten camp
7) Pop luck for the Swim a thon, and awards
8) Pick a date for the year end party
9) Coaching for new year
10) Swimmer groups for next year
11) adjorn meeting
2) Swimming schedule for next year. Pool hours
3) Meet schedule for New Yer
4) SNB strategic meeting and BOD update
5) Year end swimmer awards for our party
6) AGM and top ten camp
7) Pop luck for the Swim a thon, and awards
8) Pick a date for the year end party
9) Coaching for new year
10) Swimmer groups for next year
11) adjorn meeting
Wednesday, March 10, 2010
WVST Minutes March 9th 2010 at 6:30 PM
1) Meeting was called to order @6:30pm. In attendance were: Kylie Gartley,> Randy& Iris MacDougal, Tony & Eileen Crann, Shelley Palmer, & Naomi Sharpe.
2) Rhonda was not available(at this time) to review the financial statement.
3)The year end awards for swimmers were decided as being: 'swimmer of the year for male and female'.(being based FINA points on total times in all events & 'most> improved swimmer by group' . It was also decided that all the swimmers should get a> certificate with all their 'best of' swims(fastest times etc.) Randy said> he'd bring a copy of another year's certificate.
4)Tony suggested making a> Kodac phot0 book that people could order. He also suggested we could have> calendars with our swimmer's pictures on each month. These could be>available to order on registration night this fall.
5)We are now at our limit in regards to the pool time slots/scedule. Tony proposed a new schedule that he will discuss with the Civic Center. This new scedule would require an upgrade to 13 hrs /per week pool time. Everyone in attendance was in agreement with the proposal. New schedule would be:
Day
Time
Group
Monday
6:15 to 8:15
Sen
Tuesday
4:30 to 8:00
Sen/You 4:30-6:30 , Beg 6:30-8.00
Wednesday
Nil
Thursday
6:15 to 8:15
Sen
Friday
4:30 to 6:30
Sen/You
Sunday
4:00 to 7:30
Sen/You 4-6, Beg 6-7.30
Total Hrs
13 Per week
6)Discussed having open house for team promotion was discussed. It was decided to run an ad in the local paper to invite possible coaches and members. This will be held on a Sunday. Randy will email Tony dates he would be available to attend .On the topic of recruitment, Randy suggested targeting former swimmers. Healso suggested inviting Carelton North's kids to join the club. Randy also agreed to approach DeeDee about the native children participating and will point out that one incentive would be to have coaching relief.
7)The swim-a-thon will be held in April on a Sunday.
8) Tony will give updates about the SNB & SNC meetings when he returns from them.
9)When the topic of coaching recruitment was brought up, Naomi suggested>talking to the guidance councillors with the angle of offering college prep kids the leadership skills that coaching provides. Kylie also suggested it was important to also mention that the kids would be paid.
10)Shelley will check with the Safety Group to see if there is an extra laptop that our club could use for the multimedia case.
11) Iris suggested when school is cancelled we automatically cancel our practice. Eileen also added that since we would be paying for the pool anyway, we need 48 hour cancel notice the kids could still come to the pool and have free swim (as life guards are always there).
12)Tony brought up Easter Break and everyone agreed that we cancel Good Friday and Easter Sunday.
The meeting was adjourned at 7:30.
2) Rhonda was not available(at this time) to review the financial statement.
3)The year end awards for swimmers were decided as being: 'swimmer of the year for male and female'.(being based FINA points on total times in all events & 'most> improved swimmer by group' . It was also decided that all the swimmers should get a> certificate with all their 'best of' swims(fastest times etc.) Randy said> he'd bring a copy of another year's certificate.
4)Tony suggested making a> Kodac phot0 book that people could order. He also suggested we could have> calendars with our swimmer's pictures on each month. These could be>available to order on registration night this fall.
5)We are now at our limit in regards to the pool time slots/scedule. Tony proposed a new schedule that he will discuss with the Civic Center. This new scedule would require an upgrade to 13 hrs /per week pool time. Everyone in attendance was in agreement with the proposal. New schedule would be:
Day
Time
Group
Monday
6:15 to 8:15
Sen
Tuesday
4:30 to 8:00
Sen/You 4:30-6:30 , Beg 6:30-8.00
Wednesday
Nil
Thursday
6:15 to 8:15
Sen
Friday
4:30 to 6:30
Sen/You
Sunday
4:00 to 7:30
Sen/You 4-6, Beg 6-7.30
Total Hrs
13 Per week
6)Discussed having open house for team promotion was discussed. It was decided to run an ad in the local paper to invite possible coaches and members. This will be held on a Sunday. Randy will email Tony dates he would be available to attend .On the topic of recruitment, Randy suggested targeting former swimmers. Healso suggested inviting Carelton North's kids to join the club. Randy also agreed to approach DeeDee about the native children participating and will point out that one incentive would be to have coaching relief.
7)The swim-a-thon will be held in April on a Sunday.
8) Tony will give updates about the SNB & SNC meetings when he returns from them.
9)When the topic of coaching recruitment was brought up, Naomi suggested>talking to the guidance councillors with the angle of offering college prep kids the leadership skills that coaching provides. Kylie also suggested it was important to also mention that the kids would be paid.
10)Shelley will check with the Safety Group to see if there is an extra laptop that our club could use for the multimedia case.
11) Iris suggested when school is cancelled we automatically cancel our practice. Eileen also added that since we would be paying for the pool anyway, we need 48 hour cancel notice the kids could still come to the pool and have free swim (as life guards are always there).
12)Tony brought up Easter Break and everyone agreed that we cancel Good Friday and Easter Sunday.
The meeting was adjourned at 7:30.
Thursday, March 4, 2010
WVST Meeting March 9, 2010 6:30 at the Civic Center
1) Call the meeting to order.
2) Review the financials.
3) Discuss year end awards for the swimmers.
4) Review year end party.
5) Review the schedule proposal fore next year.
6) Review the open house and promption.
7) Recruitment update
7) Review the swim -a - thon and pick a date.
9) Review the officials and discuss how we develop more.
10) Tony SNB and SNC update meeting updates.
11) Coaching recruitment. How do we get the message out.
12) Update of the computer the runs multimedia..Donations to replace?? $500 range
13) Review the schedule for remainder of the year
14) Adjoun meeting
2) Review the financials.
3) Discuss year end awards for the swimmers.
4) Review year end party.
5) Review the schedule proposal fore next year.
6) Review the open house and promption.
7) Recruitment update
7) Review the swim -a - thon and pick a date.
9) Review the officials and discuss how we develop more.
10) Tony SNB and SNC update meeting updates.
11) Coaching recruitment. How do we get the message out.
12) Update of the computer the runs multimedia..Donations to replace?? $500 range
13) Review the schedule for remainder of the year
14) Adjoun meeting
Monday, February 1, 2010
WVST Meet Agenda Feb 2, 2020
Location Civic Center
1) Call meeting to order
2) Overview the meet
a) Finances
b) Results
c) Officials
d) Next year meet
3) Review the overall finances
4) Review the meet schedule for rest of the year. What meets and who is recommended to attend
a. CVAC MEET January 29, 30 & 31 All A&B time swimmers?? Recommended
b. Saint John Long course Camp February 26,27 & 28 Recommended or East Coast Short Course, PEI March 5,6 & 7(END OF MARCH BREAK WEEK) NOT SO GOOD I THINK
c. Marrianne Limpert Team Champs "NES" March 26, 27 & 28 A & B Swimmers (Recommended)
d. A & B Invite "BLAST" April 24, 25 & 26 ??????????????????????????? Short Course season is over?
e. Long Course Champs "TIDE" May 28, 29 & 30 (Recommended)6. Kenn Dunn Long Course Champs "Halifax" June 4, 5 & 6 (Recommended) (SENIORS WOULD BE DONE THEIR SEASON AFTER KENN DUNN IF ALL ARE IN AGREEMENT TO NOT ATTEND EAST COAST)
f. East Coast Champs "St. John's" July 2, 3 & 4 "Not sure who is planning on attending"
g. Beginner & Youth (non B time) UNB Premier
h. March 19 (Recommended) 10 & Under Fest UNB
i. April 16, 17 & 18 (Recommended) " NORMALLY THE SEASON WOULD END FOR THEM ABOUT MID APRIL" ???????????
j. LES Premier May 14, 2010 Optional..Tony
5) Adjorn the meeting
1) Call meeting to order
2) Overview the meet
a) Finances
b) Results
c) Officials
d) Next year meet
3) Review the overall finances
4) Review the meet schedule for rest of the year. What meets and who is recommended to attend
a. CVAC MEET January 29, 30 & 31 All A&B time swimmers?? Recommended
b. Saint John Long course Camp February 26,27 & 28 Recommended or East Coast Short Course, PEI March 5,6 & 7(END OF MARCH BREAK WEEK) NOT SO GOOD I THINK
c. Marrianne Limpert Team Champs "NES" March 26, 27 & 28 A & B Swimmers (Recommended)
d. A & B Invite "BLAST" April 24, 25 & 26 ??????????????????????????? Short Course season is over?
e. Long Course Champs "TIDE" May 28, 29 & 30 (Recommended)6. Kenn Dunn Long Course Champs "Halifax" June 4, 5 & 6 (Recommended) (SENIORS WOULD BE DONE THEIR SEASON AFTER KENN DUNN IF ALL ARE IN AGREEMENT TO NOT ATTEND EAST COAST)
f. East Coast Champs "St. John's" July 2, 3 & 4 "Not sure who is planning on attending"
g. Beginner & Youth (non B time) UNB Premier
h. March 19 (Recommended) 10 & Under Fest UNB
i. April 16, 17 & 18 (Recommended) " NORMALLY THE SEASON WOULD END FOR THEM ABOUT MID APRIL" ???????????
j. LES Premier May 14, 2010 Optional..Tony
5) Adjorn the meeting
Wednesday, January 6, 2010
WVST Minutes January 5, 2010 6:30
In attendance
Tony Crann, Diane Foreman, Rhonda Tompkins, Eileen Saunders, Mark Wheelan, Anna Rowley, Shelly Bradbury
1) Budget was discussed and approved
2) Food hosting- Jill Stephensen and Naomi agreed to look after the food hosting area at the meet. It was discussed thatwe maybe need more sandwiches and one less pot of soup. Diane with forward Rhonda the food listing
3) Program Preparation and advertising – Rhonda agreed to look after getting the programs printed. Eileen and Shelly will help and sell some advertising. It was discussed if some local business would offer coupons for food. Natalie agreed to sell the programs at the front on meet day
4) It was agreed the Tony as the meet manager would post the meet results
5) It was agreed that the community room would be setup as a courtesy for parents during the meet. It was discussed bring couple of white boards and kids with text messages to post the events
6) It was discussed that alot of people just signed up for general duties. Tony would prepare task list and sent out for everyone and assign people as required. Tony will add the meet setup friday night and tear down to the task list
7) Officials. It was discussed that Rhonda, Joe, Anna, Randy, will need some more
8) Mark agreed to sell 50/50 tickets at the meet.
9) Tony will send email to try and find photographer for the meet
10) Tony advised Diane that she could use his printer on meet day. Team with buy the ink will need 2 cartridges.
11) Need to assign someone to photocopy pages on the morning of meet day
12) Tony will arrange with Par to run the stroke and turn course
13) Assign timers as required
14) Meeting adjourned
Tony Crann, Diane Foreman, Rhonda Tompkins, Eileen Saunders, Mark Wheelan, Anna Rowley, Shelly Bradbury
1) Budget was discussed and approved
2) Food hosting- Jill Stephensen and Naomi agreed to look after the food hosting area at the meet. It was discussed thatwe maybe need more sandwiches and one less pot of soup. Diane with forward Rhonda the food listing
3) Program Preparation and advertising – Rhonda agreed to look after getting the programs printed. Eileen and Shelly will help and sell some advertising. It was discussed if some local business would offer coupons for food. Natalie agreed to sell the programs at the front on meet day
4) It was agreed the Tony as the meet manager would post the meet results
5) It was agreed that the community room would be setup as a courtesy for parents during the meet. It was discussed bring couple of white boards and kids with text messages to post the events
6) It was discussed that alot of people just signed up for general duties. Tony would prepare task list and sent out for everyone and assign people as required. Tony will add the meet setup friday night and tear down to the task list
7) Officials. It was discussed that Rhonda, Joe, Anna, Randy, will need some more
8) Mark agreed to sell 50/50 tickets at the meet.
9) Tony will send email to try and find photographer for the meet
10) Tony advised Diane that she could use his printer on meet day. Team with buy the ink will need 2 cartridges.
11) Need to assign someone to photocopy pages on the morning of meet day
12) Tony will arrange with Par to run the stroke and turn course
13) Assign timers as required
14) Meeting adjourned
Saturday, January 2, 2010
WVST Meet Planning Meeting January 5th 6:30 PM
1) Call the meeting to order.
2) New business not on the agenda
3) Meet budget review and approval
4) Food Hosting Area (lounge)
a) Food donations from parent listing
b) Food runners
5) Meet Program,
a) Photo copying
b) Preparation
c) Advertsing selling- coupons for parents
d) Selling program at meets
6) Posting meet results assignment
7) Community Room
a) How to utilize
b) Updating boards with couple of walkie talkies
c) media /webcam possibility
8) Meet Setup Friday night
a) Get list of help as we get closer
9) Officials roles that parents can do and sign up for
a) Timers
b) Stroke
c) Turn
d) Marshall
e) Officials courses
10) Fundraising at the meet
a) Programs
b) 50 / 50 draw
c) Selling Tatoos
11 ) Canteen at the pool. what do we need?
12) Photographer
13) Next meeting date
2) New business not on the agenda
3) Meet budget review and approval
4) Food Hosting Area (lounge)
a) Food donations from parent listing
b) Food runners
5) Meet Program,
a) Photo copying
b) Preparation
c) Advertsing selling- coupons for parents
d) Selling program at meets
6) Posting meet results assignment
7) Community Room
a) How to utilize
b) Updating boards with couple of walkie talkies
c) media /webcam possibility
8) Meet Setup Friday night
a) Get list of help as we get closer
9) Officials roles that parents can do and sign up for
a) Timers
b) Stroke
c) Turn
d) Marshall
e) Officials courses
10) Fundraising at the meet
a) Programs
b) 50 / 50 draw
c) Selling Tatoos
11 ) Canteen at the pool. what do we need?
12) Photographer
13) Next meeting date
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