1) Call meeting to order
2) Elect new Secretary
3) Appoint someone to look after various grant and funds available opportunities
4) Treasurers report
5) Discuss Calender fundraiser for the Oct 11 meet.
6) Discuss outstanding invoice for last years swim gear
7) Business partners program update
8) Review last meeting minutes
9) Adjourn meeting
Sunday, September 21, 2008
Agenda September 21, 2008 Meet & Greet
1) Parents time to mingle with the Coaches
2) Discuss Website
3) Review upcoming Meet and Signup process
4)Review new fee structure and finalize payment method
5) Quick overview of the Partners Program
6) Calender fundraiser progress
2) Discuss Website
3) Review upcoming Meet and Signup process
4)Review new fee structure and finalize payment method
5) Quick overview of the Partners Program
6) Calender fundraiser progress
Thursday, September 4, 2008
Minutes September 3, 2008
In Attendance
Tony Crann, Judy Beaton, Anna Rowleym, Ethel Macallister, DeeDee Bartlett, Eileen Saunders, Shelley Palmer, Diane Foreman, Rhonda Tompkins
1) Called Meeting to order
2) Discussed registration night Sept 10 Ethel, Tony, Eileen, Shelley plus some others will be available
3) Determine from SNB what date determines the age for the SNB fees Tony
4) Contact Ted about helping with the officiating at the meet Tony
5) Need to get new sponsor banner created needs to be assigned to someone
6) After registration night will determine if any of the companies on the sponsor ship list need to be assigned to specific parents or Judy can just proceed with the calls
7) Next meeting scheduled for September 22 at 6:30 PM
8) Water is back in the pool September 22 so need to determine when the the season will start. need input from Coaches
9) Rhonda is going to check if Seam can find computer to get the display board up and running at the pool again
10) Judy will check if we need a lottery number to sell tickets of baskets or 50/50 dry
11) Shelley will get the program organized and copied. It was agreed that the programs would be sold for $5.00
12) Tony asked all parents to get who ever could help with the meet to go in and and add their name to the meet sign up sheet on the Home page of the website to start building the list of people we need
13)Need volunteer to organize the food and the runners for the meet day
14) At next meeting will decide if the basket to be sold at the meet will be donated by the parents or the club will contribute some money to it
15) Diane indicated that we need to schedule Timing and stroke and turn courses for a few weeks before the meet. Good to do this during practise's so that the can see it in the pool
16) Calenders it was agreed that the Club would buy 100 Calenders. Tony asked that anyone that plans on selling calender go into the fundraising sign up form on the Home page and order how many they need. Calenders are purchased for $10 sold for $20 and generate a 40% or $4.oo fund raising credit to the parent on the incremental. Ethel will place the order and the vendor agrees that they can take back unsold calenders
17) It was agreed by the group that we would do the leaf raking and the grocery bagging as Fundraisers as well plus sell couple of baskets.Also we will have a swim- a-ton
18) Since we did not have a secretary I took the notes. Did I miss anything that needs to be added
19 The meet budget and the regular budget where approved
Link for regular budget
http://spreadsheets.google.com/pub?key=pfyLCQkq7j-iEHfYfHJvufQ
Published on Sep 4, 2008 12:58:28 PM
Link for meet budget
http://spreadsheets.google.com/pub?key=pfyLCQkq7j-jGGsU-gHqEPQ
Published on Sep 4, 2008 12:59:44 PM ADT
Tony Crann, Judy Beaton, Anna Rowleym, Ethel Macallister, DeeDee Bartlett, Eileen Saunders, Shelley Palmer, Diane Foreman, Rhonda Tompkins
1) Called Meeting to order
2) Discussed registration night Sept 10 Ethel, Tony, Eileen, Shelley plus some others will be available
3) Determine from SNB what date determines the age for the SNB fees Tony
4) Contact Ted about helping with the officiating at the meet Tony
5) Need to get new sponsor banner created needs to be assigned to someone
6) After registration night will determine if any of the companies on the sponsor ship list need to be assigned to specific parents or Judy can just proceed with the calls
7) Next meeting scheduled for September 22 at 6:30 PM
8) Water is back in the pool September 22 so need to determine when the the season will start. need input from Coaches
9) Rhonda is going to check if Seam can find computer to get the display board up and running at the pool again
10) Judy will check if we need a lottery number to sell tickets of baskets or 50/50 dry
11) Shelley will get the program organized and copied. It was agreed that the programs would be sold for $5.00
12) Tony asked all parents to get who ever could help with the meet to go in and and add their name to the meet sign up sheet on the Home page of the website to start building the list of people we need
13)Need volunteer to organize the food and the runners for the meet day
14) At next meeting will decide if the basket to be sold at the meet will be donated by the parents or the club will contribute some money to it
15) Diane indicated that we need to schedule Timing and stroke and turn courses for a few weeks before the meet. Good to do this during practise's so that the can see it in the pool
16) Calenders it was agreed that the Club would buy 100 Calenders. Tony asked that anyone that plans on selling calender go into the fundraising sign up form on the Home page and order how many they need. Calenders are purchased for $10 sold for $20 and generate a 40% or $4.oo fund raising credit to the parent on the incremental. Ethel will place the order and the vendor agrees that they can take back unsold calenders
17) It was agreed by the group that we would do the leaf raking and the grocery bagging as Fundraisers as well plus sell couple of baskets.Also we will have a swim- a-ton
18) Since we did not have a secretary I took the notes. Did I miss anything that needs to be added
19 The meet budget and the regular budget where approved
Link for regular budget
http://spreadsheets.google.com/pub?key=pfyLCQkq7j-iEHfYfHJvufQ
Published on Sep 4, 2008 12:58:28 PM
Link for meet budget
http://spreadsheets.google.com/pub?key=pfyLCQkq7j-jGGsU-gHqEPQ
Published on Sep 4, 2008 12:59:44 PM ADT
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