WVST Minutes May 13, 2008

WVST Planning Meeting – May 13, 2008


In attendance: Tony Crann, Anna Rowley, Randy McDougall, Ryan Davis, Amanda Davis, Paula Harding, Rhonda Tompkins, Shelley Palmer, Jeff Foreman, Judy Beaton, Kyley Gartley and Jeff Clowes.


Agenda
The agenda of this meeting was to elect a board, discuss coaching and fundraising for the 2008-2009 Western Valley Swim Team.

Minutes
The minutes from the previous meeting were not on hand.

New Business
Coaching – Jeff Foreman contacted Dan Byrne re. Coaching a couple of times per week (Mon & Thurs night) w/ support from our other coaches. The team would have to come up with some pay for this position. Dan was a competitive swimmer through university and could support the coaching from a technical standpoint.
WVST has supplemented their coaching in the past. Eric was paid $120 per practice for approximately $4,500-5,500 a year. This included travel expense from Fredericton. $20-$25 per hour was discussed as a reasonable rate to offer Dan for his time. The proposal will be 4 hours per week at $20-25 per hour.
Pool cost for the upcoming year will be approximately $5000 for the base program and $5000 to support senior practices. Registration fees cover the cost of the pool. Fundraising would be required to supplement our current coaching team. WVST had 23 swimmers in 2007/2008. Choosing the meets we will be attending next year will be the basis for budgeting.

Fundraising – There was a discussion of reinstating the corporate sponsor program. In years past it has generated approximately $10,000. To be discussed further at our next meeting.
- We’re on a list for bagging groceries at Sobey’s. Anna should hear soon on that.
- We’re first on the list for bagging leaves at Jellystone Park. It’s a $1,000. There would have to be parent commitment as well as the kids due to the amount of work involved.
- Judy suggested selling tickets on free snow removal for the winter (Eric Cummings).
- Selling tickets on a Christmas basket or gas gift card.
- Hosting a meet.






Board Election
President – Tony Crann
Vice President – Jeff Clowes
Treasurer – Rhonda Tompkins
Fundraising – Judy Beaton and Anna Rowley
Team Manager – Shelley Palmer and Amanda Davis
Secretary – Deferred to next meeting (Ethel McAllister or Kyley Gartley)

Date for next meeting
Tony proposed that we meet the 2nd Tuesday of every month at 6:30 p.m. The next meeting is set for June 10, 2008 at 6:30 p.m.

To complete before next meeting
Jeff Clowes will email the budget to Tony Crann, Judy Beaton and Rhonda Tompkins prior to the next meeting.
Randy will check on the deadline for applying to host a meet in Woodstock.
Tony will set up a meeting with Dan and Randy to discuss coaching.

Agenda for June 10th meeting
- Selection of swim meets we will be attending in 2008-2009 season.
- Supplementing coaching – Dan Byrne
- Budget
- Fundraising
Meeting adjourned