Executive Meeting February 20 @ 6:15 in upstairs boardroom

1. Call meeting to order.
2. Review Financial Results
3. Review outstanding bills and adjusted fees for swimmers
4. Coaching Update from Eileen/Ljiljana
5. Managers Update
6. Presidents Update
• Swim-a-thon start
• Quick overview of Team Bylaws
• Extending season to cover summer training
• Look at adopting an “Inclement Weather Policy”. President’s research and table discussion.\
• Masters Swim Team
• Improvements in swimmers noted by parents
7. Other topics 1: _________________________________________________
8. Other topic 2: _________________________________________________
9. Other topic 3: _________________________________________________
10. Adjournment

Parents and Executive Meeting January 23 @ 6:15 in upstaris boardroom

Parents and Executive Meeting January 23 @ 6:15 in upstaris boardroom

1. Call meeting to order.
2. Review Financial Results
3. Review outstanding bills and adjusted fees for swimmers
4. Coaching Update from Eileen/Ljiljana
5. Managers Update
6. Presidents Update (Masters Program, MLTC t-shirts, swim-a-thon).
7. Other topics 1: _________________________________________________
8. Other topic 2: _________________________________________________
9. Other topic 3: _________________________________________________
10. Adjournment

Minutes from October 24th Meeting

Treasure’s Report:

Financials were tabled.

Outstanding Bills Tabled

Mark Gaddas was unable to attend the meeting
Coaching update

Coaches have requested swimmers who are hurt need to have a medical note from Doctor clearing them for the pool. This is protection for the coaches.
Meets – Premier meet November 19, 2016
– Invitational meet December 3 & 4, 2016
– Swim Camp December 2, 2016

coaches are requesting early registration deadline for the meets so they know who is attending meets and they can prepare the swimmers for the upcoming meet.



Managers Update

– SNB has a grant program WVST can access to pay for coaches to go to the swim camps
– If only one or two swimmers are eligible to go to camp then arrangements can be made with Marta (FAST swim coach) to be the coach on deck.
– Joanne expressed concern with meetings taking place during swim times. Makes it difficult to ensure enough coaches on deck.
– Decided the Executive meetings would be just for the Executive and would have separate Team meetings the coaches and parents can attend. The first one will take Place on Sunday October 30 @ 12:00

Presidents Update
---Logo is done, banners are up, equipment is bought, website updated, marketing plan unsuccessful. WVST bought advertisement cards to pass out to schools to promote WVST. However, schools put a new policy in place and sports teams are no longer allowed to do this form of advertising. Peter was able to put up poster and put cards in envelope under poster.

--- Update from SNB Presidents meeting which took place October 15, 206
There was a lot of conflict between presidents at the meeting. The north is expressing concern they do not have a voice and feel shut out. The swim clubs were also upset the Technical committee removed the 50 free swim from the 2nd Premier meet. The technical committee is following direction from Swim Canada. Swim Canada would like all provinces to focus on all around conditioning of each swimmer.

--Edmundston --- There is a possibility of having a meet for the 2017/2018 swim year. Peter had talked to, Stephan Wyatt, President of the Edmundston Swim Club and he is in agreement with this idea. Edmundston had 8 lane pool and all the officials but very little spectator area. WVST has a lot of spectator area. Peter feels once they see our pool they would be willing to have WVST host but they provide most of the officials. We would split profits with them. How to split will be determined.




– 8& under meet tabled until Team meeting on October 30, 2016


Pro Kids-- Joanne explained Pro Kids has helped WVST a lot in the past. They are requesting WVST either donate a spot or offer a spot at a reduce fees rate.

Joanne explained if we donate a spot it would cost WVST
– 8 & under $34.00
– 9/10 $74.00
– 11/15 &114.00

Joannes recommendation is we donate a spot to the 8& under group because it cost the swim club less and if they like the sport we have them for many years
Pro kids will help a family with a sport program up to $500.00 after that it is parents responsibility.
Joanne motioned to support Pro Kids with the donation of 8& under spot. Peter seconded. Motion carried.

Talked briefly about LSD rule. Peter is concerned they will up the pool fees next year. Joanne stated because of Privacy rules she is not allowed to release names of swimmers or addresses.

Parent and Executive Meeting October 24

Parents and Executive Meeting October 24 @ 6:15 in upstaris boardroom

1. Call meeting to order. AGM
2. Review Financial Results
3. Review outstanding bills and adjusted fees for swimmers
4. Coaching Update from Eileen/Ljiljana
5. Managers Update
6. Presidents Update (logo, marketing plan, banners, equipment, website and Team Meetings format).
7. Presidents Update from SNB Presidents Meeting (October 15/16)
8. Working with Edmundston in the future - Stephan Wyatt
9. "8 and Under Meet" December 18? Invite Edmundston?
10. Donate a spot to Pro-Kids?
11. Executive AGM voting for 2016-2017
12. Other topics 1: _________________________________________________
13. Other topic 2: _________________________________________________
14. Other topic 3: _________________________________________________
15. Adjournment

WVST Meeting June 9, 2016 5:45 PM (Civic Center Upstairs BR)

WVST Meeting June 9, 2016 5:45 PM (Civic Center Upstairs BR)


1. Call meeting to order.
2. Review and approve minutes from last meeting
3. Review Financial Results
4. Review outstanding bills and adjusted fees for swimmers
5. Coaching Update from Eileen
6. Presidents Update (logo, marketing plan for May, summer and early September, banners).
7. Managers Update (pool rates and expenses, trophies and end of season party)
8. Purchasing equipment (new equipment) for next year
9. Other topics 1: _________________________________________________
10. Other topic 2: _________________________________________________
11. Other topic 3: _________________________________________________
12. Adjournment

WVST Meeting May 2, 2016 6:15 PM (Civic Center Upstairs BR)

1. Call meeting to order.
2. Review Financial Results
3. Review outstanding bills and adjusted fees for swimmers
4. Coaching Update from Eileen
5. Next year’s fees
6. Coaches Fees. $10 for one day and $20 for 2-3 days.
7. Joanne: Budget for trophies and awards for the end of the year. Order needs to be put in asap to ensure it arrives in time.
8. Year-end party? Time and location.
9. Since we have pool time till June do we offer a special program for kids wanting to get ready for summer swim?
10. Marketing for summer. (Postcards and posters to go up), costs.
11. Lucie and Scott – possible calendar for next year. Will have costs and mock-up for June executive meeting.
12. Possible Swim Camp with Milorad Cavic.
13. Other topics?__future clothing orders________________________
14. Other topics? ________future meet in 2017?_______________________
15. Other topics? ____________________________________________
16. Adjournment

WVST Meeting March 21, 2016 6:15 PM (Civic Center Upstairs BR)

WVST Meeting March 21, 2016 6:15 PM (Civic Center Upstairs BR)

1. Call meeting to order.
2. Review Financial Results
3. Review outstanding bills and adjusted fees for swimmers
4. Coaching Update from Eileen
5. Underwater camera purchase – The Source Woodstock?
6. Premier Meet for next year? Tasks for the spring.
7. Upcoming Meets (parents info. Regarding days to book hotels). Outside meet in June.
8. Swim-a-Thon.
9. Parents attending “Community Coaching” to help out on deck for premier meets.
10. Other topics?____________________________________________
11. Other topics? ___________________________________________
12. Other topics? ____________________________________________
13. Adjournment